5 Best Printers for Printing Checks From Quickbooks in 2025

You’ll want a printer that’s secure, fast, and compatible with QuickBooks for hassle-free check printing.

Top picks include VersaCheck HP DeskJet 4155 MXE, M15 MXD with X1 Platinum software, and HP DeskJet 3755 MXE—all using MICR ink for bank standards.

For higher volume, consider VersaCheck 2855 MXE or M22 MXE with X9 Platinum software, offering wireless connectivity and automatic duplex printing.

Each guarantees clear, compliant checks, but there’s more to explore to pick the perfect fit for your needs.

VersaCheck HP DeskJet 4155 MXE MICR All-in-One Check Printer Bundle

The VersaCheck HP DeskJet 4155 MXE MICR All-in-One Check Printer Bundle offers a compact solution for printing, copying, and scanning checks. It uses bank-compliant MICR ink and ANSI X9-compliant high-security paper with watermarks and erasure protection. Wireless connectivity allows easy printing from smartphones and tablets.

This system includes VersaCheck Presto software, compatible with popular accounting programs like QuickBooks and XERO. The printer supports USB connections and handles up to 100 sheets, ideal for small-volume check processing. Its design fits well in professional workspaces while ensuring compliance with banking standards.

Best for: small businesses or individuals needing a cost-effective, bank-compliant all-in-one check printer with wireless features and accounting software integration.

Pros:

• Compatible with QuickBooks, XERO, and other accounting software
• Uses high-security voucher paper meeting ANSI X9 standards
• Wireless printing from mobile devices and networked systems

Cons:

• Customer ratings may be lower than average
• Print speed might be slow for large volumes
• Sheet capacity could require frequent refilling during heavy use

VersaCheck M15 MXD MICR Check Printer with X1 Platinum Software Bundle

The VersaCheck M15 MXD MICR Check Printer with X1 Platinum Software Bundle delivers reliable, bank-compliant check printing for small businesses and professionals. It produces clear checks, documents, and barcodes at a high 1200 dpi resolution. The printer operates at speeds up to 19 pages per minute, supporting both WiFi and USB connections for versatile use.

This model handles legal-sized paper and offers automatic duplex printing to enhance productivity. The included VersaCheck X1 Platinum software streamlines check creation, while toner cartridges and check paper are provided to start printing immediately. Its ability to print up to 4,800 checks per cartridge makes it suitable for frequent check processing needs.

Best for: Small businesses and professionals who require efficient, bank-certified check printing along with versatile document and barcode printing capabilities.

Pros:

• High-quality printing at 1200 dpi with speeds up to 19 ppm
• Flexible connectivity via wireless WiFi and USB
• Complete bundle including software, toner cartridges, and check paper
• Supports legal-sized paper with automatic duplex printing

Cons:

• Customer ratings may be moderate, averaging 2.7 stars
• Warranty details might require contacting customer service
• Bestseller rank could be lower in office and laser printer categories

VersaCheck HP DeskJet 3755 MXE MICR All-in-One Check Printer Bundle

The VersaCheck HP DeskJet 3755 MXE MICR All-in-One Check Printer Bundle is designed for efficient check printing in small spaces. It combines print, scan, and copy functions in a compact, lightweight design. This device uses included MICR ink and blank check paper for bank-compliant checks.

It supports media sizes up to 8.5 x 14 inches and delivers sharp 1200 dpi black and white text. The bundle includes VersaCheck X1 Gold software, compatible with QuickBooks and other accounting tools. Wireless setup adds convenience for home offices or small businesses.

Best for: small businesses or home offices needing an affordable, compact, and versatile all-in-one check printing solution.

Pros:

• Compact and lightweight design fits well in limited workspace.
• Includes bank-compliant MICR ink, check paper, and compatible software for easy check printing.
• Supports wireless setup and integrates with popular accounting software like QuickBooks.

Cons:

• Moderate customer rating of 2.7 out of 5 stars indicates mixed user satisfaction.
• Limited warranty and customer service support may be a concern.
• Print speed and color options are limited, focusing mainly on black and white checks.

VersaCheck 2855 MXE MICR Color Check Printer and Software Bundle

The VersaCheck 2855 MXE MICR Color Check Printer and Software Bundle offers a complete solution for printing, scanning, and copying checks. It supports paper sizes up to 8.5 x 14 inches, fitting various check formats with ease. The bundle includes VersaCheck X1 Gold software and check paper, enabling quick setup and immediate use.

With built-in wireless connectivity, this check printer lets you print directly from network devices, tablets, or smartphones. Its straightforward installation helps you focus on your tasks without technical delays. The printer combines functionality and convenience in a compact design tailored for reliable check processing.

Best for: Small businesses or professionals needing an all-in-one color check printer with scanning, copying, and simple wireless printing.

Pros:

• Includes VersaCheck X1 Gold software and check paper for comprehensive check printing.
• Prints on paper sizes up to 8.5 x 14 inches for versatile check formats.
• Wireless connectivity supports printing from tablets, smartphones, and other devices.

Cons:

• May require some technical knowledge for wireless network setup.
• Features multifunction capabilities that might exceed basic printing needs.
• Paper size limited to 8.5 x 14 inches, which may not fit all specialized formats.

VersaCheck M22 MXE MICR Check Printer with X9 Platinum 5-User Software Bundle

The VersaCheck M22 MXE MICR check printer bundle delivers reliable, high-volume check printing at speeds up to 30 pages per minute. It includes the X9 Platinum 5-user software, enabling easy creation of bank-compliant checks. This printer supports automatic duplex printing and can hold up to 150 sheets for uninterrupted operation.

Connectivity is flexible with wireless WiFi and USB options, although a USB cable is not included. Designed to work seamlessly with QuickBooks, it offers secure and efficient check printing directly from your accounting software. Its compact design suits busy office environments needing fast, compliant check production.

Best for: businesses or organizations requiring secure, high-volume check printing with user-friendly software for multiple users.

Pros:

• Fast print speed with automatic duplex for efficient double-sided printing.
• Includes VersaCheck X9 Platinum software with 5-user licensing for easy check management.
• Wireless WiFi and USB connectivity allow flexible setup and remote printing.

Cons:

• USB cable might need to be purchased separately for wired connections.
• Limited customer feedback available due to few reviews.
• Best sellers rank may suggest moderate market adoption compared to other check printers.

Factors to Consider When Choosing a Printer for Printing Checks From Quickbooks

When choosing a printer for printing checks from QuickBooks, you’ll want to guarantee it’s fully compatible with the software and supports MICR ink for secure check printing. Consider print speed and volume to match your business needs, along with connectivity options that fit your setup.

Don’t forget to look for built-in security features to keep your financial information safe.

Compatibility With Quickbooks

Although many printers can physically print checks, choosing one that seamlessly integrates with QuickBooks guarantees your check printing process is smooth and error-free. You should ascertain the printer supports QuickBooks compatibility, especially for check creation and printing. Look for models bundled with software like VersaCheck, designed to work directly with QuickBooks.

Verify the printer handles standard check sizes, typically up to 8.5 x 14 inches, to avoid media issues. It’s also wise to check customer reviews to confirm the printer’s reliability and ease of use specifically for QuickBooks check printing. By focusing on these compatibility factors, you’ll avoid glitches and save time, making your check printing efficient and hassle-free.

MICR Ink Requirements

Since banks require checks to meet specific security standards, you’ll need a printer that supports MICR ink for your QuickBooks check printing. MICR ink, or Magnetic Ink Character Recognition ink, is vital because it allows banks to securely process checks using specialized equipment. Without MICR ink, your checks won’t meet the ANSI X9 banking standards and could be rejected.

When choosing a printer, make certain it includes a MICR ink cartridge specifically designed for check printing to guarantee peak performance and compliance. Using the right MICR ink enhances the security of your checks by adding magnetic properties essential for verification. Skipping this step can lead to processing delays or outright rejection, so prioritize MICR ink compatibility when selecting your printer.

Print Speed and Volume

If you want to print checks efficiently from QuickBooks, you’ll need a printer that delivers fast print speeds and handles a high volume of pages. Aim for printers that print at least 8.5 pages per minute (ppm), with some models offering speeds up to 30 ppm to keep your workflow smooth.

Also, consider printers with a high input capacity—at least 100 sheets—so you won’t have to reload frequently during large jobs. Look for devices that can handle up to 4,800 checks per cartridge, which is perfect for businesses printing in bulk.

Automatic duplex printing can save you time and paper by printing double-sided checks without manual effort. Finally, prioritize high-resolution output, like 1200 dpi black and white, to guarantee every check detail meets banking standards.

Connectivity Options Available

When choosing a printer for printing checks from QuickBooks, you’ll want one that offers both wireless and USB connectivity to fit your office setup. Wireless connectivity lets you print from multiple devices like tablets and smartphones, boosting convenience and accessibility. USB connections provide a direct, stable link, especially useful if your wireless signal is weak or unreliable.

Make certain the printer requires a wireless internet connection, as this often guarantees compatibility with QuickBooks. Also, look for models that support remote control methods, so you can operate the printer easily from different spots within your workspace. Balancing these connectivity options guarantees you won’t face interruptions and can print checks smoothly, no matter your office’s network environment or device preferences.

Security Features Included

Along with connectivity, security features play a major role in choosing a printer for printing checks from QuickBooks. You’ll want a printer that offers erasure protection to prevent unauthorized changes after printing. Look for models that incorporate micro print lines, which are tough to replicate and add a layer of fraud prevention.

Using high-security check paper with artificial watermarks and security screens also helps keep your checks compliant and counterfeit-resistant. Ascertain the printer meets ANSI X9 banking standards to guarantee industry-level security. Additionally, printers using Magnetic Ink Character Recognition (MICR) ink are essential, as banks require this for processing checks.

Prioritizing these features means your checks will be secure, compliant, and accepted by banks without hassle.

Frequently Asked Questions

Can These Printers Handle Printing on Standard Office Paper?

Yes, these printers can handle printing on standard office paper without any issues. They’re designed to work with various paper types and sizes, so you won’t have to worry about compatibility. Whether you’re printing checks, invoices, or everyday documents, they’ll deliver clear, professional results.

Just make sure you adjust the settings for the specific paper type to get the best print quality and avoid any paper jams or misfeeds.

Are Ink Cartridges for These Printers Readily Available?

Ink cartridges for these printers are usually easy to find, but that convenience sometimes contrasts with their price. You’ll quickly grab replacements at local stores or online, yet the cost might surprise you.

While availability won’t hold you back, you should compare cartridge prices before committing. Remember, a printer with affordable ink keeps your check printing smooth without burning a hole in your wallet, balancing practicality and expense.

Do These Printers Support Wireless Printing From Mobile Devices?

Yes, many of these printers support wireless printing from mobile devices, making your workflow much more flexible. You can easily print checks directly from your smartphone or tablet using Wi-Fi or Bluetooth connections.

Look for models that offer dedicated mobile printing features like Apple AirPrint or Google Cloud Print to guarantee smooth compatibility. This way, you won’t have to rely solely on a desktop, saving you time and effort.

How Do These Printers Ensure Check Security and Fraud Prevention?

These printers protect your checks by using secure printing features like password protection and encrypted data transmission. They often include MICR toner or ink, which prints magnetic ink required for bank processing, reducing fraud risks.

Plus, they support anti-copy patterns and watermarks to deter counterfeiting. By integrating with QuickBooks, they guarantee your check details stay confidential and only print authorized checks, helping you keep your payments safe and secure.

Can These Printers Be Used With Accounting Software Other Than Quickbooks?

Yes, you can use these printers with accounting software other than QuickBooks. Most check printers support standard printing protocols and work well with various accounting programs that allow check printing. You just need to guarantee your software supports MICR printing and check layout customization.

Conclusion

When choosing a printer for printing checks from QuickBooks, you want reliability and precision. Did you know that over 60% of small businesses face payment delays due to check printing errors? Picking the right MICR printer, like those VersaCheck models, can save you time and avoid costly mistakes.

So, invest wisely in a printer that fits your needs, ensuring smooth, secure, and professional check printing every time. Your business will thank you!