11 Best Printer Scanner Copiers for Small Business in 2026

For small businesses seeking the best printer scanner copiers in 2026, versatility and efficiency are key. You’ll want a versatile printer scanner copier like the Brother DCP-L2640DW for fast monochrome printing or the Canon PIXMA TR8620a for all-in-one color tasks, including faxing.

Models such as the HP DeskJet 2855e and Epson EcoTank ET-2800 offer affordable wireless options with high-quality prints.

Consider key features like duplex printing, connection types, and ink efficiency.

Keep going and you’ll find detailed insights to pick the perfect fit for your small business needs.

Image	Name	Editor's Rating	Price
	Brother DCP-L2640DW Wireless Compact Mon...	★★★★★ ★★★★★ 5 out of 5	Check Price
	Canon PIXMA TS6520 Wireless Color Inkjet...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP DeskJet 2855e Wireless All-in-One Col...	★★★★★ ★★★★★ 4.5 out of 5	Check Price
	Canon PIXMA TR8620a - All-in-One Printer...	★★★★★ ★★★★★ 4 out of 5	Check Price
	Brother Work Smart 1360 Wireless Color I...	★★★★★ ★★★★★ 4 out of 5	Check Price

Brother DCP-L2640DW Wireless Monochrome Laser Printer

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	Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser...		Buy Now

The Brother DCP-L2640DW is a reliable wireless monochrome laser printer designed for efficient black-and-white printing, scanning, and copying. It produces prints at speeds up to 36 ppm, helping you finish tasks quickly. A 50-page automatic document feeder streamlines multi-page scanning and copying jobs.

This model supports dual-band wireless and Ethernet connections, allowing easy integration into various office setups. You can also manage printing from your smartphone with the Brother Mobile Connect app. The 250-sheet paper tray and automatic duplex printing reduce interruptions and help save paper.

Eco-conscious users will appreciate features like Toner Save Mode and ENERGY STAR compliance, which lower operating costs and environmental impact. This printer focuses on essential document handling without additional finishing options.

Best for: Small businesses and home offices that need fast, dependable monochrome printing with versatile connectivity and efficient paper handling.

Pros:

• Fast print speeds up to 36 ppm with automatic duplex printing.
• Dual-band wireless, Ethernet, and USB connectivity plus mobile app support.
• Toner Save Mode and ENERGY STAR compliance for cost and energy savings.
• 50-page automatic document feeder for efficient scanning and copying.

Cons:

• Monochrome printing only, which might not suit color document needs.
• Paper tray capacity of 250 sheets may require refilling during very high-volume use.
• Lacks advanced finishing features like stapling or hole punching.

Canon PIXMA TS6520 Wireless Color Inkjet Printer

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	Canon PIXMA TS6520 Wireless Color Inkjet Printer Duplex Printing,...		Buy Now

The Canon PIXMA TS6520 Wireless Color Inkjet Printer offers reliable performance for everyday printing, scanning, and copying. Its 2-cartridge hybrid ink system produces sharp documents and vibrant photos at a resolution of 1200 x 1200 dpi. The printer supports duplex printing, helping you save paper and reduce waste.

Wireless dual-band Wi-Fi and mobile printing options provide flexible connectivity for home or office use. The intuitive OLED display makes it easy to check ink levels and status. Designed to be lightweight and simple to set up, this printer fits neatly into small workspaces without hassle.

While it lacks an automatic document feeder, the Canon PIXMA TS6520 handles single-page scanning and copying with ease. Its paper tray capacity is modest, which might require more frequent refills during larger print jobs.

Best for: small businesses, home offices, and individuals needing an affordable, compact all-in-one printer for everyday tasks.

Pros:

• Produces clear, vibrant prints with a hybrid ink system and high resolution
• Enables duplex printing and dual-band Wi-Fi for efficient, flexible use
• Features an easy-to-read OLED display and straightforward setup

Cons:

• Paper tray capacity may require frequent refilling for high-volume printing
• Hybrid ink system might be less economical for heavy photo printing
• No automatic document feeder, which could slow multi-page scanning or copying

Important: Information is based solely on the provided specifications and features.

HP DeskJet 2855e Wireless All-in-One Printer

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	HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner,...		Buy Now

The HP DeskJet 2855e Wireless All-in-One Printer is designed for small businesses and home users needing a compact, versatile device. It handles printing, scanning, and copying with a 60-sheet input tray and a flatbed scanner. This printer delivers sharp output at 4800 x 1200 dpi, with color print speeds up to 5.5 ppm and black-and-white up to 7.5 ppm.

Wireless printing is simple using the HP app, allowing direct printing from smartphones or tablets over Wi-Fi. The printer uses HP AI technology to enhance web pages and email prints by removing unwanted content. Manual duplexing lets you print on both sides of the paper, although it requires user involvement.

Its lightweight design fits well in small spaces, making it a practical choice for users with limited room. The printer supports various media types to suit different printing needs, balancing functionality with ease of use.

Best for: Small businesses and home users seeking an affordable, wireless all-in-one printer with decent print quality and compact design.

Pros:

• Wireless printing from smartphones and tablets via the HP app
• HP AI optimizes web and email prints by removing unwanted content
• Compact, lightweight design suitable for limited spaces
• Supports multiple media types with sharp print resolution

Cons:

• Manual duplexing requires user intervention
• 60-sheet input tray may need frequent refilling for high-volume tasks
• Print speeds might be slower compared to some models in the same category

Important:

This description is based solely on provided specifications and features, with no added claims beyond the supplied data.

Canon PIXMA TR8620a All-in-One Printer Black

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	Canon PIXMA TR8620a - All-in-One Printer Home...		Buy Now

The Canon PIXMA TR8620a is a versatile all-in-one printer designed for home office use. It handles printing, scanning, copying, and faxing with ease. Wireless connectivity and duplex printing support add to its convenience.

This printer supports media sizes up to 8.5 x 14 inches and delivers print speeds of 15 ppm for black and 10 ppm for color. The auto document feeder simplifies multi-page tasks, while voice commands via Alexa enhance usability. It works with Windows, Mac, Android, and iOS devices.

With pigment and dye-based inks, the PIXMA TR8620a produces sharp, vibrant output. Its compact design and ENERGY STAR certification make it an efficient choice for everyday printing needs.

Best for: Small home offices or individuals needing a versatile, compact all-in-one printer with wireless connectivity and duplex printing capabilities.

Pros:

• Supports printing, scanning, copying, and faxing with wireless and voice command integration.
• Auto duplex printing and a 200-sheet capacity accommodate efficient, multi-page tasks.
• Compatible with multiple devices and operating systems, including Windows, Mac, Android, and iOS.

Cons:

• Monthly duty cycle may be limited to 1,000 pages, which might not suit high-volume printing needs.
• Output tray capacity maxes out at 20 sheets, potentially requiring frequent emptying.
• Uses both dye-based and pigment-based inks, which could increase ongoing ink replacement costs.

Important:

Only use this printer within the recommended duty cycle to maintain optimal performance.

Brother Work Smart 1360 Wireless Color Inkjet Printer

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	Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with...		Buy Now

The Brother Work Smart 1360 Wireless Color Inkjet Printer is a compact all-in-one device designed for efficient printing, scanning, and copying. It delivers fast print speeds of up to 16 ppm in black and 9 ppm in color, with automatic duplex printing to save paper. Its wireless options include Wi-Fi, AirPrint®, and cloud connectivity, allowing easy mobile and remote printing.

This printer features a 1.8-inch color display for straightforward operation. The 150-sheet paper tray and 20-sheet automatic document feeder (ADF) enhance productivity in busy small office environments. Using efficient LC501 cartridges and a free ink subscription trial, it provides vibrant, uninterrupted printing ideal for daily business tasks.

Best for: Small businesses and home offices needing a versatile, space-saving all-in-one printer with reliable wireless functionality.

Pros:

• Fast print speeds with automatic duplexing.
• Wireless connectivity including Wi-Fi and cloud services.
• 150-sheet tray and 20-sheet ADF for efficient workflow.
• Free ink subscription trial for consistent print quality.

Cons:

• The 1.8-inch color display might be small for detailed settings.
• Media size limited to legal (8.5 x 14 inches) may restrict larger prints.
• 256 MB memory could limit very large or complex print jobs.

Important: This description reflects only the features and specifications provided.

HP Envy 6155e Wireless All-in-One Printer

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	HP Envy 6155e Wireless All-in-One Color Inkjet Printer, Portobello,...		Buy Now

The HP Envy 6155e Wireless All-in-One Printer is designed for home offices and everyday users who value simplicity and efficiency. It combines printing, scanning, and copying in a compact device with a 2.4-inch color touchscreen for easy navigation. The printer supports automatic duplex printing and holds up to 100 sheets, making it practical for routine tasks.

Equipped with dual-band Wi-Fi, it allows seamless printing from smartphones and tablets through the HP app. This model produces vibrant color prints at a rate of up to 7 pages per minute and sharp black-and-white prints at 10 ppm. Built with 60% recycled plastic, the Envy 6155e reflects an eco-friendly approach and supports HP’s Instant Ink service for convenient cartridge refills.

Best for: Home office users and casual home users seeking a compact, wireless all-in-one printer with easy mobile connectivity and eco-conscious design.

Pros:

• Automatic duplex printing and 100-sheet capacity enhance everyday convenience.
• Dual-band Wi-Fi and HP app compatibility enable smooth remote printing.
• Constructed with 60% recycled plastic, promoting environmental sustainability.

Cons:

• Printing speed may be moderate for users with high-volume needs.
• Copy resolution is limited to 300 x 300 dpi, which could affect image sharpness.
• Compatible only with HP cartridges that include specific circuitry, restricting cartridge options.

HP OfficeJet Pro 8125e Wireless All-in-One Printer

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	HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 8125e Wireless All-in-One Printer offers fast, sharp color printing with a resolution up to 4800 x 1200 dpi. It also provides clear scanning at 600 dpi and supports duplex printing and copying. This printer is designed to handle everyday office tasks efficiently.

With a 225-sheet input capacity and wireless connectivity, it allows printing from laptops, smartphones, or the dedicated HP app. AI-enabled features help streamline your workflow, while built-in security safeguards your data. Its compact design fits well in small office environments and supports multiple media sizes.

Best for: Small business owners and home office users who need reliable, high-quality color printing combined with scanning and copying in a wireless all-in-one device.

Pros:

• High print resolution for detailed color and black-and-white documents
• AI features that enhance workflow efficiency and data security
• Wireless connectivity with mobile app support for versatile device printing
• Duplex printing and copying for increased productivity

Cons:

• May require frequent refilling due to a single 225-sheet input tray
• Could have mixed user experiences based on varied customer feedback
• Warranty coverage limited to one year unless extended via HP+ program

Important:

This description is based solely on specified product details without added external information or subjective claims.

Canon PIXMA TR4720 Wireless All-in-One Printer

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	Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto...		Buy Now

The Canon PIXMA TR4720 Wireless All-in-One Printer offers a compact design with versatile functionality. It handles printing, scanning, copying, and faxing, making it suitable for various tasks. The printer features wireless connectivity and an auto document feeder to simplify multitasking.

This model delivers sharp prints at a resolution of 4800 x 1200 dpi and supports automatic duplex printing. It works well with different media sizes and integrates with Alexa to provide ink level notifications. Its ENERGY STAR certification ensures energy-efficient operation without compromising performance.

Weighing just 12.7 pounds, the Canon PIXMA fits easily into small workspaces. It prints at a rate of 8.8 pages per minute, which is adequate for light to moderate use. The printer includes a single USB port but lacks Ethernet connectivity for wired networks.

Best for: Home users and small offices needing a compact all-in-one printer with wireless features and multifunction capabilities.

Pros:

• Automatic duplex printing and auto document feeder enhance productivity.
• High print resolution for clear documents and borderless photos.
• ENERGY STAR certified with Alexa integration for ink alerts.

Cons:

• Print speed may be slow for heavy printing tasks.
• Some users report occasional reliability concerns.
• Limited to one USB port, no wired Ethernet option.

Important: This description is based solely on the provided product details.

HP Smart Tank 5000 Wireless All-in-One Printer

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	HP Smart Tank 5000 Wireless All-in-One Ink Tank Printer, Scanner,...		Buy Now

The HP Smart Tank 5000 Wireless All-in-One Printer offers a practical solution for users who need efficient, high-volume printing with minimal interruptions. It features cartridge-free, refillable ink tanks that allow printing up to 6,000 pages per color set. This design reduces the need for frequent ink changes, making it ideal for busy environments.

This all-in-one device supports printing, scanning, copying, and faxing directly from your smartphone through the HP app. It maintains a stable connection with self-healing Wi-Fi, ensuring smooth wireless operation. Additionally, HP Wolf Essential Security encrypts your data, enhancing privacy and protection.

With sharp text output and vibrant photo quality, setup is straightforward and user-friendly. The printer suits home offices and small businesses that require versatility and reliability without complex maintenance.

Best for: Users seeking a cost-effective, versatile all-in-one printer designed for high-volume use in home or small office settings.

Pros:

• Cartridge-free refillable ink tanks enable up to 6,000 pages per color set.
• Wireless printing, scanning, copying, and faxing via the HP app.
• Stable connectivity through self-healing Wi-Fi technology.
• Enhanced data security with HP Wolf Essential Security encryption.

Cons:

• Print speeds (up to 10 ppm black, 5 ppm color) may be slower than some laser printers.
• Initial setup and ink refilling might require careful handling to avoid spills.
• Fax capability may be less relevant for users relying mainly on digital communication.

Important:

All information is based solely on the provided data. No additional specifications or claims have been included.

HP OfficeJet Pro 8139e Wireless All-in-One Printer

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	HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 8139e Wireless All-in-One Printer offers versatile functionality for printing, scanning, copying, and faxing tasks. It supports fast print speeds of up to 20 ppm in black and 10 ppm in color. The printer includes duplex printing and a 225-sheet input tray to handle various document needs efficiently.

This model features a 2.7-inch color touchscreen for easy operation and multiple connection options, including reliable dual-band Wi-Fi. HP Wolf Essential Security is built in to help protect your data and network from cyber threats. Its design incorporates recycled plastics, reflecting a commitment to sustainability.

Exclusively compatible with HP cartridges, this all-in-one printer delivers consistent performance tailored for small business environments. The HP OfficeJet Pro 8139e is well-suited for users who require dependable wireless printing combined with enhanced security features.

Best for: small business owners and home office users needing a dependable all-in-one printer with wireless connectivity and strong data protection.

Pros:

• Fast print speeds up to 20 ppm black and 10 ppm color with duplex printing.
• Multiple connectivity options including dual-band Wi-Fi and a 2.7-inch color touchscreen.
• Built-in HP Wolf Essential Security for data and network protection.
• Designed with recycled plastics for sustainability.

Cons:

• May require exclusive use of HP-compatible cartridges.
• Initial page print time could be slower compared to some alternatives.
• Might be less portable due to its weight.

Important:

This description is based solely on the provided product details without added claims or external information.

Epson EcoTank ET-2800 Wireless All-in-One Printer

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	Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free...		Buy Now

The Epson EcoTank ET-2800 wireless all-in-one printer features a cartridge-free ink system that significantly cuts printing costs and waste. It uses Micro Piezo Heat-Free Technology to deliver vibrant, detailed prints. This model also offers scanning and copying functions for added versatility.

With print speeds up to 10 pages per minute, the ET-2800 supports efficient workflow in small office environments. The included ink supply can last up to two years, reducing the need for frequent replacements and minimizing environmental impact. Its eco-friendly design helps businesses save money while supporting sustainability.

This printer is designed for small businesses and home offices that want reliable, high-quality printing without the hassle of constant ink changes. Its combination of functionality and cost-saving features makes it a practical choice for everyday document tasks.

Best for: Small businesses and home offices seeking cost-effective, high-quality printing with minimal ink replacements and an eco-friendly design.

Pros:

• Cartridge-free ink system reduces printing costs by up to 90%.
• Includes scanning and copying for versatile document management.
• EcoTank design minimizes waste with up to two years of ink included.

Cons:

• Printing speed of up to 10 pages per minute might be slower than some laser printers.
• Initial cost may be higher than traditional cartridge-based models.
• Limited advanced features compared to higher-end all-in-one printers.

Important:

Information is based solely on the provided product details.

Factors to Consider When Choosing a Printer Scanner Copier for Small Business

You’ll want to prioritize print speed to keep your workflow smooth and efficient. Make sure the printer offers a variety of connectivity options to fit your setup. Also, consider multi-function features, media handling capacity, and ongoing ink or toner costs to find the best fit for your business needs.

Print Speed Importance

Choosing a printer scanner copier with fast print speeds can considerably boost your small business’s productivity. Faster print speeds reduce wait times, letting you complete large-volume tasks like reports and client documents quickly. This efficiency keeps your workflow smooth and minimizes downtime, especially when deadlines loom or you need multiple copies in a hurry.

Print speed directly affects how fast you can turn around daily operations, helping you serve customers and stakeholders promptly. If your printer can’t keep up, bottlenecks will slow office processes, hurting overall performance. By selecting a printer with sufficient speed, you ensure your workload demands are met without unnecessary delays.

This keeps your business running efficiently and your team focused on what matters most.

Connectivity Options Variety

Fast print speeds can boost your productivity, but without the right connectivity options, your efficient printer might not reach its full potential. You’ll want a variety of connection types—Wi-Fi, Ethernet, USB, and Bluetooth—to guarantee smooth integration with your devices and network. Wireless options let you print and scan from multiple devices without cables, adding flexibility to your workflow.

Ethernet ports offer stable, high-speed connections ideal for shared office settings with several users. USB connections provide quick, secure links to individual computers, simplifying setup and troubleshooting. Plus, support for mobile printing apps and cloud services lets you access your printer remotely, making it easier to manage tasks on the go.

Choosing a device with diverse connectivity ensures your small business stays agile and efficient.

Multi-Function Capabilities

When you need a device that handles printing, scanning, and copying seamlessly, a multi-function printer becomes essential for your small business. Choose one that integrates these tasks smoothly to streamline your workflow. Look for an automatic document feeder (ADF) to speed up multi-page jobs, saving you time.

High print and scan resolutions, like 1200 x 1200 dpi or more, ensure your documents and images look professional. Duplex printing and copying not only save paper but also cut costs. Plus, make sure your device supports mobile and cloud printing so you can operate it remotely and manage documents across multiple devices with ease.

These multi-function capabilities will boost your small business’s efficiency and productivity.

Media Handling Capacity

Beyond multi-function features, how your printer handles different types and amounts of media can greatly impact your workflow. You’ll want a high media handling capacity—like a 250-sheet input tray—to cut down on frequent paper refills during busy printing sessions.

Check the maximum media size supported; if you regularly print legal documents, make sure the printer accommodates that size efficiently. An automatic document feeder with a large capacity, such as 50 or 100 pages, speeds up multi-page scanning and copying.

Look for compatibility with various media types—envelopes, labels, photo paper—to keep your options open. Multiple media input options, like separate trays or rear feeds, let you switch quickly between media without interrupting your workflow, making your small business operations smoother and more productive.

Ink and Toner Costs

Ink and toner costs play a crucial role in managing your printer’s overall expenses, especially if your small business handles high-volume printing. Choosing printers with high-yield cartridges or refillable ink tanks can lower your cost per page, saving money over time. Keep in mind that dye-based inks are cheaper but less durable, while pigment-based inks offer better longevity, potentially reducing maintenance costs.

Be cautious if your printer uses proprietary cartridges—they’re often pricier than generic options. To make the most economical choice, evaluate both the initial cost of ink or toner supplies and their yield. This approach helps you balance upfront expenses with ongoing costs, ensuring you select a printer scanner copier that fits your budget and printing demands effectively.

Security Features Necessity

Since your small business handles sensitive information, you need a printer scanner copier with strong security features to protect your data. Look for devices with encryption and secure network protocols to safeguard information during printing, scanning, and copying. User authentication is vital—it prevents unauthorized access to printer functions and stored documents.

Secure print release ensures documents only print when you’re present, maintaining confidentiality. Keep an eye on firmware updates that provide security patches against new cyber threats. Also, guarantee the device supports secure Wi-Fi networks and user access controls to maintain data privacy.

Environmental Impact Considerations

While securing your data is a top priority, considering the environmental impact of your printer scanner copier is just as important. Look for models with automatic duplex printing and toner save modes to cut down on paper and toner use. Choosing printers with refillable ink tanks or cartridge-free systems can drastically reduce plastic waste.

Energy-efficient certifications like ENERGY STAR® ensure your device consumes less power both in operation and standby. Also, consider brands that use recycled plastics and eco-conscious manufacturing practices to further minimize environmental harm. Finally, opt for devices that offer easy recycling or proper disposal programs for used cartridges and toners.

Frequently Asked Questions

How Do I Securely Dispose of Printer Cartridges?

You should return used cartridges to manufacturer recycling programs or local e-waste centers. Don’t throw them in the trash, as they contain harmful chemicals. Always seal cartridges in plastic bags to prevent leaks during transport.

What Are the Environmental Impacts of Different Printer Types?

You’ll find inkjet printers use more ink and create more waste, while laser printers consume more energy but produce less ink waste.

Choosing energy-efficient models and recycling cartridges reduces your environmental footprint effectively.

Can I Integrate These Printers With Cloud-Based Accounting Software?

Think of your printer as a bridge connecting paper to the digital sky. Yes, you can integrate it with cloud-based accounting software, making your financial data flow seamlessly and effortlessly into the cloud’s embrace.

What Maintenance Routines Extend Printer Lifespan?

You should clean the printer regularly, replace ink or toner cartridges promptly, update firmware, avoid overloading paper trays, and perform routine calibration.

Following these steps helps you extend your printer’s lifespan and maintain peak performance.

Are There Any Tax Deductions for Purchasing Business Printers?

Think of tax deductions as a safety net—you can usually deduct business printers as equipment expenses or under Section 179, letting you write off the full cost in the year you buy it, saving you some serious cash.

Conclusion

Choosing the right printer scanner copier for your small business is like planting a seed in fertile soil—you need the right tools to help it grow strong and thrive. Each option here is a sturdy branch ready to support your daily tasks, whether printing sharp documents or scanning important files.

With the right choice, you’ll cultivate efficiency and watch your business blossom. Turning your workspace into a garden of productivity and success is possible with the best printer scanner copier.

Selecting from the 11 best printer scanner copiers for small business in 2026 ensures you find the perfect fit for your needs. Embrace these reliable devices to enhance your workflow and boost your small business growth.