10 Best Inkjet Printers for Small Business in 2026

You’ll want the best inkjet printers for small business in 2026 that blend speed, quality, and cost efficiency.

Options like the Brother Work Smart 1360 and HP OfficeJet Pro 9125e offer wireless connectivity, automatic duplex printing, and sharp output.

Epson EcoTank models reduce ink costs with refillable tanks, while Canon’s MAXIFY series delivers high page yields.

Many include security features to protect your data.

Explore how these features fit your needs to find the perfect match.

Image	Name	Editor's Rating	Price
	Brother Work Smart 1360 Wireless Color I...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP OfficeJet Pro 8125e Wireless All-in-O...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP OfficeJet Pro 9125e Wireless All-in-O...	★★★★★ ★★★★★ 4.5 out of 5	Check Price
	Epson EcoTank ET-2800 Wireless Color All...	★★★★★ ★★★★★ 4 out of 5	Check Price
	HP OfficeJet Pro 8139e Wireless All-in-O...	★★★★★ ★★★★★ 4 out of 5	Check Price

Brother Work Smart 1360 Wireless Color Inkjet Printer

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	Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with...		Buy Now

The Brother Work Smart 1360 Wireless Color Inkjet Printer is designed to streamline your home office or small business tasks. It combines printing, copying, and scanning into one compact device, saving valuable desk space. With automatic duplex printing and a 20-sheet automatic document feeder, it reduces manual effort and speeds up handling of multi-page documents.

This printer supports wireless and USB connections, allowing you to print easily from your computer or mobile device. Integration with cloud services like Google Drive means you can print documents directly from the cloud, keeping your workflow smooth and efficient. The 1.8” color display and Brother Mobile Connect app make managing print jobs and device settings straightforward.

Maintenance is simplified with Page Gauge, which helps you monitor ink levels accurately, so you avoid unexpected interruptions. The 150-sheet paper tray supports moderate print volumes, but may require refilling for larger jobs. While print speeds of up to 16 ppm in black and 9 ppm in color are adequate for everyday use, they might be slower for high-volume printing needs.

Overall, the Brother Work Smart 1360 balances functionality and convenience, making it a versatile all-in-one printer for those needing reliable wireless printing and cloud integration in a compact design.

Best for: Small business owners and home office users who need a space-saving, versatile printer with wireless and cloud capabilities.

What We Like:

• Automatic duplex printing and 20-sheet ADF improve efficiency for multi-page documents
• Wireless and USB connectivity with cloud service support enable flexible printing options
• User-friendly 1.8” color display and mobile app simplify navigation and device management

Specification:

HP OfficeJet Pro 8125e Wireless All-in-One Printer

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	HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 8125e Wireless All-in-One Printer is designed to streamline your office tasks with ease and efficiency. Whether you need to print, scan, or copy, this versatile machine tackles all with dependable speed and quality. Its high-resolution color printing at up to 4800 x 1200 dpi ensures clear, vibrant documents that enhance your professional image.

This printer saves time and resources with duplex printing, automatically printing on both sides of the page to reduce paper use. The built-in automatic document feeder simplifies multi-page scanning and copying, making bulk tasks less tedious. Its AI-enabled features adjust to your workflow, helping maintain productivity during busy periods.

Compact and sturdy, the HP OfficeJet Pro 8125e fits comfortably in home offices or small business spaces. It offers flexible connectivity options, including wireless, Ethernet, and USB, plus smartphone compatibility for convenient printing from multiple devices. With a 225-sheet paper capacity, it supports sustained printing without frequent refills.

Maintenance is straightforward, thanks to reliable design and smart technology that minimizes jams and downtime. While it handles standard letter-size media efficiently, the maximum media size is limited to 8.5 x 11.7 inches, which may not suit users needing larger format prints.

Best for: Small business owners and home office users who require a reliable, fast, and versatile all-in-one printer with smart features and wireless connectivity.

What We Like:

• Sharp, fast color printing with duplex functionality to save paper
• AI-enhanced workflow tools and an automatic document feeder boost efficiency
• Multiple connection options, including wireless and smartphone support
• Compact design fits well in limited workspace
• Ample 225-sheet capacity reduces paper reloading frequency

Specification:

HP OfficeJet Pro 9125e Wireless All-in-One Printer

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	HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 9125e Wireless All-in-One Printer is designed to streamline your small business printing needs. It delivers fast, professional-quality color prints that help you produce sharp documents and marketing materials without delay. Its versatile functions allow you to handle scanning, copying, and automatic two-sided printing, reducing manual work and saving time.

This printer’s 250-sheet input tray and auto document feeder make handling multi-page jobs easier, boosting your daily efficiency. The 2.7-inch touchscreen provides intuitive navigation, so you can access features quickly without hassle. HP’s AI technology improves print output by cleaning up web pages and emails before printing, ensuring your documents look polished and clear every time.

Connectivity is straightforward with dual-band Wi-Fi and the HP app, allowing you to print from smartphones, tablets, or computers seamlessly. The device is built with sustainability in mind, using over 40% recycled plastic, which is a benefit if eco-friendliness matters to your business. Additionally, HP Wolf Pro security features help protect your sensitive data during wireless printing.

Maintenance involves using HP cartridges exclusively, which supports print quality but may limit ink choices and increase costs. Firmware updates enforce cartridge restrictions, so flexibility is somewhat restricted. The 250-sheet tray suits moderate workloads but may fall short for very high-volume printing environments.

Best for: Small businesses or home offices needing reliable, fast color printing with versatile scanning and wireless convenience.

What We Like:

• Fast print speeds up to 18 ppm (color) and 22 ppm (black)
• AI-enhanced printing improves document clarity
• User-friendly 2.7-inch touchscreen interface
• Built with 40% recycled plastic for sustainability
• Strong security via HP Wolf Pro

Specification:

Epson EcoTank ET-2800 Wireless Color All-in-One Printer

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	Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free...		Buy Now

Experience hassle-free printing with the Epson EcoTank ET-2800, designed to eliminate the constant need for cartridge replacements. Its refillable ink tanks drastically reduce ink costs, making it perfect for small business owners who want to manage expenses without compromising print quality. This system also simplifies maintenance, so you spend less time troubleshooting and more time on your work.

The printer delivers sharp, vibrant prints using Epson’s Micro Piezo Heat-Free Technology, producing up to 10 pages per minute at a resolution of 5760 x 1440 dpi. This ensures clear documents and colorful images, enhancing your professional presentations. With up to two years’ worth of ink included, you can print extensively before needing refills, reducing interruptions and waste.

Wireless connectivity and a user-friendly color display add convenience to your workflow. The compact design fits neatly into any workspace, while the flatbed scanner offers essential copying and scanning capabilities. Although it lacks an automatic document feeder and duplex scanning, it meets the core needs of everyday business and home tasks efficiently.

Note that the maximum paper input is limited to 100 sheets, so it may not suit very high-volume printing demands. Some smart features require an internet connection, which could limit offline use.

Best for: Small business owners and home users seeking an economical, high-quality, and low-maintenance wireless all-in-one printer with refillable ink tanks.

What We Like:

• Cartridge-free refillable ink tanks cut ink costs by up to 90%.
• High print resolution with reliable speed for quality documents.
• Includes up to two years of ink, reducing downtime.
• Wireless setup with easy-to-use color display.
• Compact design fits small workspaces comfortably.

Specification:

HP OfficeJet Pro 8139e Wireless All-in-One Printer

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	HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 8139e Wireless All-in-One Printer is designed to make your office tasks smoother and more efficient. Whether you need to print, scan, copy, or fax, this printer delivers reliable performance tailored to small business and home office needs. It prints sharp documents quickly, with speeds up to 20 ppm in black and 10 ppm in color, helping you stay productive without delays.

This model features a 2.7-inch touchscreen that simplifies operation and wireless dual-band Wi-Fi for easy setup and flexible placement. Automatic duplex printing reduces paper use and saves time by printing on both sides without manual intervention. The printer’s design also incorporates recycled plastic, reflecting HP’s commitment to sustainability.

Maintenance is straightforward, but note that it requires genuine HP cartridges with specific chips, which prevents the use of third-party inks. The included one-year trial of Instant Ink helps you manage ink supply efficiently, though a subscription fee applies afterward. Its maximum media size supports standard letter and slightly larger paper, making it less suitable for large-format printing.

Security is enhanced with HP Wolf Essential Security, protecting your data and network from potential threats. AI technology ensures crisp, professional-quality prints every time, supporting your business’s image and communication needs.

Best for: Small businesses and home offices needing a versatile, secure, and eco-friendly all-in-one printer with reliable wireless connectivity and AI-enhanced print quality.

What We Like:

• Fast print speeds with automatic duplexing for efficiency
• Easy wireless setup via touchscreen and HP app
• Advanced security features protect sensitive data
• Eco-conscious design using recycled materials

Specification:

HP Smart Tank 5101 Wireless All-in-One Printer

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	HP Smart Tank 5101 Wireless All-in-One Refillable Printer, Scanner,...		Buy Now

Experience hassle-free, high-volume printing with the HP Smart Tank 5101 Wireless All-in-One Printer. Designed to reduce interruptions, this printer features a cartridge-free ink tank that provides up to two years of ink, letting you print thousands of pages without constant refills. It’s an ideal solution for those who need reliable, continuous output without the frustration of frequent cartridge changes.

With sharp text and vibrant colors at resolutions up to 4800 x 1200 DPI, your documents and images come out crisp and professional every time. The wireless connectivity allows seamless printing from multiple devices, making it easy to work from your laptop, smartphone, or tablet without being tethered to a cable.

Maintenance is straightforward with a mess-free refill system, reducing spills and downtime. This means you can focus more on your projects and less on printer upkeep. While its print speed is moderate, it suits home offices and small businesses that prioritize print quality and ease of use over speed.

Keep in mind, the printer uses dye-based color inks, which may not be as water- or fade-resistant as pigment-based alternatives. Also, its size and speed make it best suited for smaller work environments rather than large-scale commercial printing.

Best for: Small businesses and home offices needing cost-effective, high-volume printing with minimal hassle.

What We Like:

• Cartridge-free high-capacity ink tank lasts up to 2 years
• Excellent print quality with vibrant colors and sharp text
• Wireless printing from multiple devices for convenience
• Easy, mess-free ink refilling system
• Compact design ideal for small office spaces

Specification:

HP OfficeJet Pro 9135e Wireless All-in-One Printer

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	HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 9135e Wireless All-in-One Printer is designed to boost your productivity with sharp, professional-quality color prints at speeds up to 25 pages per minute. This printer tackles the challenges of busy offices by combining fast output with detailed results, ensuring your documents look polished without slowing you down.

Its versatile all-in-one design simplifies daily tasks by integrating auto two-sided printing, scanning, and faxing. The dual 250-sheet trays reduce interruptions by holding large amounts of paper, so you can focus on your work instead of constant refills. Wireless connectivity via dual-band Wi-Fi and an intuitive 4.3-inch touchscreen provide convenient control whether you’re at your desk or on the go.

Maintenance is straightforward with HP’s intelligent printing technology that removes unwanted content from your documents, improving print quality while saving ink. The printer’s eco-conscious build uses over 40% recycled plastic, reflecting a commitment to sustainability. Security is also a priority, with HP Wolf Pro Security protecting your data and network.

While it only works with HP cartridges—which may limit third-party ink choices and lead to higher costs—the printer offers reliable performance for businesses that prioritize quality and security. The initial Instant Ink trial lasts three months, after which a subscription is optional.

Best for: Small to medium businesses needing high-speed, reliable color printing with wireless convenience and advanced security.

What We Like:

• Fast printing at up to 25 ppm with vibrant color quality
• All-in-one features including auto two-sided printing and dual trays
• Easy wireless setup and control with a 4.3-inch touchscreen
• Eco-friendly design using recycled plastics
• Robust security with HP Wolf Pro Security

Specification:

Canon MAXIFY GX2020 All-in-One Wireless Color Printer

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	Canon MegaTank MAXIFY GX2020 All-in-One Wireless Color Printer –...		Buy Now

Experience hassle-free, high-volume printing with the Canon MAXIFY GX2020 All-in-One Wireless Color Printer. Designed to meet the demands of busy offices, it helps you cut printing costs without compromising on quality. Its refillable ink tank system delivers up to 3,000 black-and-white and 3,000 color pages per refill, reducing interruptions and waste.

This printer’s 2.7-inch LCD touchscreen simplifies navigation, making it easy to manage tasks quickly. Automatic duplex printing and a 35-sheet automatic document feeder enhance productivity, allowing you to handle multi-page documents with ease. Its compact, wireless design fits neatly into your workspace and connects seamlessly to multiple devices.

Maintenance is straightforward thanks to the refillable tanks, helping you avoid frequent cartridge replacements. However, the 35-sheet document feeder may limit efficiency for very large scanning or copying jobs. Additionally, it lacks advanced security features, so consider your environment’s sensitivity before choosing this model.

Overall, the Canon MAXIFY GX2020 balances cost-efficiency with versatile functionality. It’s a smart solution for those needing reliable, high-quality wireless color printing in small to medium-sized offices.

Best for: Small to medium-sized businesses or home offices requiring affordable, high-capacity wireless color printing with versatile features.

What We Like:

• High page yield with refillable ink tanks for up to 3,000 pages in black and color
• Easy-to-use 2.7-inch LCD touchscreen and automatic duplex printing
• Compact wireless design fits well in limited office spaces
• 35-sheet automatic document feeder speeds up multi-page tasks

Specification:

Canon MegaTank G3270 Wireless All-in-One Printer

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	Canon MegaTank G3270 All-in-One Wireless Inkjet Printer, Home Use,...		Buy Now

Discover a smart solution for everyday printing needs with the Canon MegaTank G3270 Wireless All-in-One Printer. This device is designed to reduce interruptions caused by frequent ink changes. It provides up to 2 years of ink, allowing you to print thousands of pages without worry.

This printer supports printing, scanning, and copying, all done wirelessly to simplify your workflow. Its compact 1.35” LCD display offers straightforward control, although it only supports single-sided printing. While it’s built mainly for home use, it delivers substantial ink savings—potentially up to $1,000 over time.

Maintenance is minimal thanks to the high-capacity ink tanks, which reduce the need for constant refills. This feature suits users who want to avoid the hassle and expense of frequent cartridge replacements. The design focuses on ease and efficiency, helping users manage moderate print volumes with ease.

Though it may not be ideal for heavy business environments, this all-in-one printer offers reliable, cost-effective performance with wireless convenience. Its strengths lie in ink longevity and versatility for home or small office tasks.

Best for: Home users or individuals seeking a cost-efficient, wireless all-in-one printer with high ink capacity for moderate printing needs.

What We Like:

• Long-lasting ink supply supports up to 2 years of printing.
• Wireless printing, scanning, and copying enhance convenience.
• Significant ink cost savings over time.
• Simple, user-friendly interface.
• Compact design suitable for home environments.

Specification:

HP OfficeJet Pro 8135e Wireless All-in-One Printer

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	HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer,...		Buy Now

Experience efficient home office printing with the HP OfficeJet Pro 8135e Wireless All-in-One Printer, designed to simplify your daily tasks. This versatile device combines printing, scanning, copying, and faxing, helping you manage all your document needs from a single machine. Its fast printing speeds reduce wait times, so you can focus on more important work.

The printer’s auto duplex feature saves paper by printing on both sides automatically, supporting eco-friendly practices in your workspace. A sizeable 225-sheet input tray means fewer interruptions, letting you maintain productivity without constant refills. Plus, the dual-band Wi-Fi ensures smooth wireless connectivity, allowing you to print or scan directly from smartphones or computers without hassle.

Maintenance is straightforward with the HP app and a 3-month Instant Ink trial that helps monitor and replenish ink automatically. HP’s AI technology enhances print quality by intelligently removing unwanted content and refining layout details, giving your documents a polished, professional look every time.

Security is a priority with HP Wolf Essential Security, protecting your printer and network from potential threats. However, be aware that firmware updates limit cartridge use to genuine HP products, and the Instant Ink service requires a subscription after the initial trial.

Best for: Home office users who need a reliable, multifunctional printer with smart features and eco-conscious design.

What We Like:

• Fast print speeds with auto duplex printing for efficiency and paper savings.
• AI-enhanced print quality delivering sharp, professional documents.
• Easy wireless printing and scanning through dual-band Wi-Fi and HP app.
• Eco-friendly build using recycled plastics.
• Robust security features safeguarding your network and data.

Specification:

Factors to Consider When Choosing an Inkjet Printer for Small Business

When choosing an inkjet printer for your small business, you’ll want to focus on print quality to guarantee professional results. Consider connectivity options that fit your workspace, along with ink efficiency and cost to keep expenses down.

Don’t forget to check the printer’s speed, productivity features, and security measures to support your daily operations effectively.

Print Quality Importance

Since your small business relies on clear and professional documents, print quality plays an important role in making a strong impression. You need a printer with high-resolution capabilities, usually measured in dpi, to guarantee sharp text and vibrant images. Look for color print resolutions around 4800 x 1200 dpi or higher for the best results.

Choose a printer that maintains consistent quality across different media, whether it’s glossy photo paper or standard office sheets. Features like automatic duplex printing and advanced color management help reduce smudging and keep colors accurate.

Connectivity Options Available

High-quality prints mean little if you can’t easily get your documents from device to printer. When choosing an inkjet printer for your small business, prioritize wireless connectivity so you can print directly from laptops, smartphones, and tablets without cables. Models with dual-band Wi-Fi offer more reliable connections by resolving interference issues automatically, ensuring seamless printing.

Don’t overlook USB ports for stable, direct connections when needed. Also, check if the printer supports cloud app integration, letting you print from or scan to services like Google Drive and Dropbox effortlessly. Finally, consider compatibility with smart home devices and apps to enhance your connected workspace’s convenience and efficiency.

These connectivity options make printing smoother, saving you time and frustration.

Ink Efficiency And Cost

Choosing an inkjet printer that maximizes ink efficiency can save your small business hundreds, if not thousands, of dollars annually. Opt for models with high-capacity ink tanks or refillable systems, which cut down on replacement frequency and expenses. Some printers yield up to 6,000 black-and-white or 7,700 color pages per ink set, making them ideal for high-volume needs.

Avoid traditional cartridge-based printers that can push your ink costs up to $1,000 yearly. Instead, look for cost-efficient designs that reduce ink expenses by up to 90%. Additionally, consider printers with automatic duplex printing to save on paper costs.

Subscribing to ink delivery services can further lower your per-page cost and guarantee you never run out of ink, keeping your workflow smooth and budget-friendly.

Speed And Productivity

When you rely on an inkjet printer for your small business, speed directly affects your daily workflow and overall productivity. Look for models offering fast print speeds—up to 22 ppm for black and 18 ppm for color—to minimize wait times. Automatic duplex printing helps you save paper and time by printing on both sides without manual effort.

An automatic document feeder (ADF) is a must-have if you handle multi-page scanning or copying regularly, streamlining these tasks efficiently. Don’t overlook input tray capacity; a larger tray, like one holding 225 sheets, means fewer interruptions for refills during busy print runs.

Finally, make sure your printer delivers high-resolution prints (up to 4800 x 1200 dpi) to keep your marketing materials and documents looking professional and vibrant.

Security Features Needed

Beyond speed and print quality, protecting your business data should be a top priority when selecting an inkjet printer. You’ll want a model with built-in security features like data encryption and secure printing to keep sensitive information safe during transmission.

Look for printers that allow customizable security settings so you can tailor protections to your unique workflows. User authentication, such as password protection or login systems, is essential to restrict access to printing and admin functions.

Also, choose printers supporting secure printing protocols like IPsec or SSL/TLS to safeguard data on your network. Finally, guarantee the device supports firmware updates to fix vulnerabilities and improve security over time.

Prioritizing these features helps keep your business data secure and your workflow smooth.

Frequently Asked Questions

How Do Inkjet Printers Compare to Laser Printers for Small Business Use?

Inkjet printers offer vibrant color prints and are usually cheaper upfront, making them great if you print photos or marketing materials. However, they’re slower and the ink can be costly, so if your business prints high volumes, a laser printer might suit you better.

Laser printers excel at fast, sharp text documents and have lower running costs. You’ll want to weigh print quality, speed, and budget to pick the right one.

What Are Common Maintenance Tips to Prolong Inkjet Printer Life?

To prolong your inkjet printer’s life, clean the print heads regularly to prevent clogs, and use it frequently to keep ink flowing smoothly. Always use the recommended ink cartridges and avoid cheap refills that can damage your printer.

Keep the printer covered when not in use to protect it from dust. Also, update the printer’s firmware and drivers to guarantee peak performance.

Finally, handle paper jams carefully to avoid damaging internal parts.

Can Inkjet Printers Handle Printing on Specialty Media Like Labels or Cardstock?

Yes, inkjet printers can handle specialty media like labels and cardstock, but you’ll want to check your printer’s specifications first. Many models support thicker paper and adhesive labels, but heavier cardstock might require a printer with a straight paper path to prevent jams.

Always adjust your printer settings for the media type to get the best print quality and avoid damage. Using high-quality specialty media also helps guarantee smooth printing results.

What Security Features Should Small Businesses Look for in Inkjet Printers?

You should look for printers with user authentication to control access, encrypted data transmission to protect your documents, and secure printing that requires a PIN or card to release jobs.

Features like automatic firmware updates help keep security tight, and network security protocols prevent unauthorized access.

These safeguards guarantee your business data stays private and your printing environment stays secure from potential threats or breaches.

How Does Print Speed Impact Productivity in a Small Business Setting?

Ever wonder how much time you lose waiting for prints? Print speed directly impacts your productivity by cutting down wait times, letting you focus on other tasks.

Faster printers mean you can handle large jobs quickly, keep workflows smooth, and reduce bottlenecks. If your printer’s slow, you risk delays and frustrated clients.

Choosing a speedy model helps you work smarter, not harder, keeping your business efficient and competitive.

Conclusion

Choosing the right inkjet printer for your small business is like picking the perfect tool in a craftsman’s kit—it shapes your work’s quality and efficiency. Whether you lean toward Brother’s reliability or Canon’s vibrant color output, these top picks will help you print smarter, not harder.

Don’t let your business get stuck in the past; upgrade your workflow and watch your productivity soar like never before. Your next great print is just a click away.

When selecting the best inkjet printer for small business, consider what fits your specific needs to ensure seamless operation and exceptional results.