12 Best Printers and Scanners for Small Business in 2026

You want reliable, fast printers and scanners that fit your small business needs.

Choosing the best printers and scanners for small business in 2026 ensures efficiency and quality in your daily tasks. Devices like the Brother DCP-L2640DW offer speedy monochrome printing, while the Brother Work Smart 1360 brings wireless color inkjet convenience.

HP’s Color LaserJet Pro MFP 3301sdw guarantees vibrant color prints with security features. For high-volume tasks, consider the Brother MFC-L5915DW.

These models combine efficiency, connectivity, and easy maintenance to keep your workflow smooth.

Explore these options for the best fit in 2026.

Image	Name	Editor's Rating	Price
	Brother DCP-L2640DW Wireless Compact Mon...	★★★★★ ★★★★★ 5 out of 5	Check Price
	Brother Work Smart 1360 Wireless Color I...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP Color LaserJet Pro MFP 3301sdw Wirele...	★★★★★ ★★★★★ 4.5 out of 5	Check Price
	HP LaserJet Pro MFP 3101sdw Wireless All...	★★★★★ ★★★★★ 4 out of 5	Check Price
	Brother MFC-L3720CDW Wireless Color Lase...	★★★★★ ★★★★★ 4 out of 5	Check Price

Brother DCP-L2640DW Wireless Monochrome Laser Printer

Preview	Product	Price
	Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser...		Buy Now

The Brother DCP-L2640DW Wireless Monochrome Laser Printer is designed to boost productivity for small businesses and home offices. This compact all-in-one device combines printing, scanning, and copying, cutting down the need for multiple machines. It solves space and efficiency challenges by offering fast monochrome printing and convenient wireless connectivity.

With print speeds up to 36 pages per minute, it handles demanding workloads quickly. The 50-page auto document feeder simplifies multi-page scanning and copying tasks, saving valuable time. Its dual-band wireless, Ethernet, and USB connections provide flexible options, letting you integrate it easily into various office setups.

Maintenance is straightforward thanks to Brother Genuine toner and the EZ Print Subscription service. These features ensure consistent print quality and help keep your workflow running smoothly without interruptions. Remote management through the Brother Mobile Connect app also streamlines supply tracking and device control, bringing added convenience.

While it only supports monochrome printing, it excels in delivering sharp black and white documents. The scan speed for color pages is slower, which may affect color document handling. Also, it requires Brother Genuine toner, which may limit third-party cartridge use.

Best for: Small businesses and home offices seeking an efficient, wireless all-in-one monochrome laser printer that balances speed and ease of maintenance.

What We Like:

• Fast monochrome printing at up to 36 ppm with an automatic document feeder.
• Multiple connectivity options including dual-band Wi-Fi, Ethernet, and USB.
• Remote monitoring and supply management via Brother Mobile Connect.
• Compact design that fits well in limited office spaces.

Specification:

Brother Work Smart 1360 Wireless Color Inkjet Printer

Preview	Product	Price
	Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with...		Buy Now

The Brother Work Smart 1360 Wireless Color Inkjet Printer is designed to streamline your daily office tasks with smart efficiency. Its compact layout fits easily into small spaces, making it ideal for tight work areas. This printer goes beyond basic printing by allowing you to copy and scan documents quickly, which helps you save time and effort.

With automatic duplex printing and a 20-sheet automatic document feeder (ADF), it handles multi-page tasks with less manual intervention. This feature reduces paper waste and speeds up workflows, especially when dealing with double-sided documents. The printer supports up to 150 sheets in its tray and prints at a steady pace of 16 pages per minute in black and 9 pages per minute in color.

Connectivity options include both wireless and USB, offering flexibility to connect from multiple devices. Integration with cloud services like Google Drive and Dropbox means you can print or scan documents directly from the cloud, which enhances convenience for users on the go. The 1.8-inch color display combined with the Brother Mobile Connect app simplifies navigation and mobile management.

Maintaining productivity is easier with the Page Gauge feature, which helps you monitor ink levels and plan replacements before running out. However, ink costs may be higher due to the use of proprietary LC501-series cartridges. Also, the 20-sheet ADF capacity may not meet the needs of users with heavy scanning volumes.

Best for: Small businesses and home offices needing a compact, versatile all-in-one printer with wireless capabilities and efficient duplex printing.

What We Like:

• Automatic duplex printing and 20-sheet ADF reduce manual work.
• Wireless and USB connectivity with cloud integration.
• Easy-to-use 1.8” color display and mobile app.
• Page Gauge ink monitoring helps avoid downtime.

Specification:

HP Color LaserJet Pro MFP 3301sdw Printer

Preview	Product	Price
	HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser...		Buy Now

Experience professional-quality color printing with the HP Color LaserJet Pro MFP 3301sdw Printer, designed to enhance productivity for small teams. This all-in-one printer tackles everyday office tasks by delivering sharp prints, clear scans, and accurate copies. Its fast print speed of up to 26 pages per minute (ppm) helps reduce wait times and keeps your projects moving swiftly.

The printer’s auto duplex feature enables automatic double-sided printing, saving paper and streamlining workflow. With a generous 250-sheet input tray and an auto document feeder, it handles multiple documents efficiently, minimizing interruptions. This design suits busy environments where continuous, reliable output is essential.

Maintenance is straightforward thanks to Original HP 218A and 218X toner cartridges with built-in security chips. These cartridges ensure consistent print quality and protect against counterfeit supplies. However, the exclusive use of HP cartridges means third-party or refilled options are blocked, which may lead to higher replacement costs. Regular firmware updates maintain security and cartridge compatibility but may require short pauses during use.

Ideal for small workgroups that demand dependable, vibrant color prints combined with scanning and copying capabilities in a single device, the HP Color LaserJet Pro MFP 3301sdw balances performance with ease of use.

Best for: Small teams seeking a reliable, high-quality all-in-one color laser printer that streamlines document handling.

What We Like:

• Fast and consistent print speeds up to 26 ppm in both color and black.
• Integrated auto duplex printing and auto document feeder for efficient workflows.
• Uses Original HP toner cartridges with security chips for reliable and secure printing.
• Compact all-in-one design supports printing, scanning, and copying.
• Firmware updates enhance device security and maintain cartridge compatibility.

Specification:

HP LaserJet Pro MFP 3101sdw Wireless Printer

Preview	Product	Price
	HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office...		Buy Now

Experience effortless productivity with the HP LaserJet Pro MFP 3101sdw, a wireless printer designed to meet the demands of busy small teams. This device combines high-speed printing with scanning and copying, streamlining your workflow and saving valuable time. Its ability to print crisp black-and-white documents at up to 35 pages per minute ensures you won’t be held back by slow output.

The printer’s automatic duplexing feature helps reduce paper waste, making it an eco-friendlier choice for the office. With a 250-sheet input tray and a 50-sheet auto document feeder, it manages large tasks smoothly, minimizing interruptions. Its compact design fits easily in tight workspaces without sacrificing performance or media versatility, handling paper sizes up to 8.5 by 14 inches.

Managing your print jobs is simple thanks to the intuitive Android-based controller and reliable Wi-Fi connectivity. You can send documents directly from laptops, smartphones, or PCs, allowing greater flexibility and convenience. Maintenance is straightforward, although it requires genuine HP cartridges and occasional firmware updates to keep operations running without hiccups.

While it is limited to monochrome printing and has a higher power consumption of 436 watts, it delivers consistent, professional-quality output every time. This makes it a practical choice for offices focused on efficient black-and-white document production.

Best for: Small to medium business teams needing a fast, reliable, and multifunctional wireless laser printer for sharp black-and-white documents.

What We Like:

• Fast printing speed up to 35 pages per minute with automatic duplexing
• Multifunctional with scanning and copying, plus large input capacity
• Easy to manage via Android controller and seamless Wi-Fi printing
• Compact footprint fits well in busy office environments

Specification:

Brother MFC-L3720CDW Wireless Color Laser Printer

Preview	Product	Price
	Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier...		Buy Now

Experience seamless printing, scanning, and copying with the Brother MFC-L3720CDW, designed to meet the demands of busy small offices. This wireless color laser printer delivers crisp color and black-and-white prints at speeds up to 19 pages per minute, helping you complete tasks quickly without compromising quality.

Its compact design includes a 50-sheet auto document feeder and a 250-sheet adjustable paper tray, reducing manual paper handling and streamlining multi-page jobs. The automatic duplex printing feature cuts paper use in half, promoting both efficiency and sustainability.

Connectivity is simple and flexible, with options including dual-band Wi-Fi, Wi-Fi Direct, and USB. The intuitive 3.5-inch touchscreen offers direct access to cloud services, making it easier to print or scan documents from various devices. This flexibility supports diverse workflows and keeps your office connected.

Maintenance is straightforward, with user-friendly toner replacement and eco-friendly modes that reduce power consumption. These features ensure the printer remains reliable with minimal downtime, supporting your business operations smoothly.

Best for: Small businesses and home offices seeking an all-in-one wireless color laser printer that combines speed, versatility, and eco-conscious operation.

What We Like:

• Sharp color and black-and-white prints at up to 19 ppm
• Versatile connectivity including dual-band Wi-Fi and Wi-Fi Direct
• Efficient multitasking with 50-sheet auto document feeder and 250-sheet tray
• Automatic duplex printing to save paper
• Easy maintenance with eco-friendly operation modes

Specification:

Brother MFC-L5915DW Professional Laser Printer All-in-One

Preview	Product	Price
	Brother Professional Laser Printer All-in-One with Scanner and Copier,...		Buy Now

The Brother MFC-L5915DW Professional Laser Printer All-in-One delivers fast, reliable monochrome printing and copying to keep your business moving smoothly. With speeds up to 50 pages per minute, it handles large workloads efficiently, helping you meet deadlines without sacrificing quality. This device also features a 70-page auto document feeder, streamlining high-volume scanning tasks and reducing manual effort.

Designed for busy offices, the printer includes two-sided scanning at 56 images per minute, enabling quick digitization of documents. Its ultra high-yield toner cartridges lower your operating costs, making it a cost-effective solution for ongoing printing needs. The combination of speed and low-cost maintenance supports consistent productivity without frequent interruptions.

Connectivity options are versatile, with built-in Gigabit Ethernet and dual-band wireless networks ensuring seamless sharing among multiple users. While the monochrome-only output suits text-heavy documents, it may not meet color printing requirements. Its relatively large size should be considered when planning your workspace, and the starter toner cartridge yields 3,000 pages, less than the ultra high-yield option.

Overall, the Brother MFC-L5915DW is a robust all-in-one device that enhances office workflow by combining fast performance, economical operation, and flexible connectivity.

Best for: businesses and professionals needing fast, high-volume monochrome printing, scanning, and copying with cost-effective operation.

What We Like:

• Fast printing and copying at up to 50 ppm for increased efficiency
• Two-sided scanning with 70-page auto document feeder for reduced manual handling
• Ultra high-yield toner cartridges lower overall printing costs
• Built-in Gigabit Ethernet and dual-band wireless for flexible network connectivity

Specification:

HP Laserjet Pro MFP 3101fdw All-in-One Printer

Preview	Product	Price
	HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One Laser...		Buy Now

The HP Laserjet Pro MFP 3101fdw offers a streamlined solution for busy small offices that need to manage multiple document tasks efficiently. This all-in-one printer handles printing, scanning, copying, and faxing with ease, helping teams stay productive without switching devices. Its fast black-and-white printing at up to 35 pages per minute ensures you can complete large jobs quickly, while automatic two-sided printing reduces paper use and saves time.

Designed for convenience, the 3101fdw includes an auto document feeder that simplifies multi-page scanning and copying tasks. Wireless connectivity options such as Wi-Fi, Ethernet, and Bluetooth enable printing from various devices including smartphones and tablets. This flexibility supports a mobile workforce and reduces the clutter of cables in your workspace.

Maintenance is straightforward with HP’s reliable build and security features. HP Wolf Pro Security protects sensitive data and ensures secure printing, giving peace of mind in environments where document confidentiality matters. While it only prints in black and white, this model focuses on speed and efficiency for monochrome jobs, making it ideal for text-heavy documents.

The printer suits small teams of up to seven users, providing robust performance without overwhelming complexity. However, the fax function might be less essential in modern workflows dominated by digital communication. Overall, the HP Laserjet Pro MFP 3101fdw delivers dependable, secure, and fast printing and scanning that meets the needs of compact office setups.

Best for: Small teams or offices requiring a fast, secure, and efficient black-and-white all-in-one printer with wireless capabilities.

What We Like:

• Rapid printing speed of up to 35 pages per minute with automatic duplex printing
• Multiple wireless connection options including Wi-Fi, Ethernet, and Bluetooth
• Auto document feeder streamlines scanning and copying workflows
• HP Wolf Pro Security protects sensitive data during printing
• Compact design ideal for small office environments

Specification:

HP OfficeJet Pro 8125e Wireless All-in-One Printer

Preview	Product	Price
	HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer,...		Buy Now

Experience seamless productivity with the HP OfficeJet Pro 8125e Wireless All-in-One Printer, designed to simplify daily tasks for small business and home office users. This versatile device combines printing, scanning, copying, and duplex printing, helping you manage multiple workflows effortlessly. Its automatic document feeder speeds up handling multi-page documents, cutting down manual effort.

The printer adapts intelligently to your workflow with AI-enabled technology, enhancing efficiency and reducing downtime. You’ll enjoy sharp, vibrant color prints at a high resolution of up to 4800 x 1200 dpi, while fast black-and-white copying at 12 pages per minute keeps tasks moving swiftly. Its compact design fits neatly in tight workspaces without sacrificing functionality.

Maintenance is straightforward with easy access to replaceable cartridges and a user-friendly interface that keeps you informed about ink levels. Connectivity options are flexible, including wireless, Ethernet, and USB, allowing smooth integration with laptops and smartphones. This ensures printing is convenient whether you’re at your desk or on the move.

While the printer supports standard media sizes up to 8.5 x 11.7 inches, larger print jobs are not supported. Initial print times may be slightly longer compared to some models, but the overall performance balances speed with quality. This all-in-one device offers a practical solution for busy environments needing reliable, high-quality output.

Best for: Small business owners and home office users seeking a versatile, efficient all-in-one printer with wireless connectivity and AI-enhanced workflow.

What We Like:

• Fast, high-resolution color printing and efficient black-and-white copying with duplex and ADF
• Compact size with a 225-sheet paper capacity fits limited spaces
• Multiple connectivity options including wireless, Ethernet, USB, and smartphone compatibility
• AI-enabled technology adapts to workflow for improved productivity

Specification:

HP Color LaserJet Pro MFP 3301fdw Printer

Preview	Product	Price
	HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser...		Buy Now

Experience efficient, high-quality color printing tailored for busy offices with the HP Color LaserJet Pro MFP 3301fdw. This multifunction printer delivers sharp, professional prints quickly, handling up to 26 pages per minute. Its reliable performance keeps your workflow smooth, reducing downtime and boosting productivity.

Designed for versatility, it combines printing, scanning, copying, and faxing in one compact device. Auto two-sided printing helps save paper, while single-pass scanning speeds up document handling. The 250-sheet input tray supports moderate print volumes without frequent refills, streamlining daily tasks.

Connectivity is straightforward with dual-band Wi-Fi, providing stable wireless printing across your network. Maintenance is simplified by using genuine HP cartridges, which ensures consistent print quality and device longevity. However, note that non-HP cartridges may be blocked after firmware updates, so sticking with official supplies is advisable.

This printer’s robust design meets the demands of busy professionals needing dependable color multifunction solutions. While faxing may be less critical in today’s digital environment, it remains a useful feature when needed.

Best for: Offices and professionals requiring a dependable, fast, and versatile color multifunction printer for everyday use.

What We Like:

• Fast color and black printing up to 26 ppm
• Efficient auto two-sided printing and single-pass scanning
• Stable dual-band Wi-Fi connectivity
• Compact design combining four functions
• Reliable performance with genuine HP toner cartridges

Specification:

Canon imageCLASS MF465dw II Wireless Laser Printer

Preview	Product	Price
	Canon imageCLASS MF465dw II - Wireless Duplex Laser Printer with...		Buy Now

Experience seamless productivity with the Canon imageCLASS MF465dw II Wireless Laser Printer. Designed to keep your office moving efficiently, this multifunction device delivers swift monochrome printing at speeds up to 42 pages per minute. Its 4-in-1 capabilities—print, scan, copy, and fax—combine essential functions into a compact, easy-to-use machine.

The intuitive 5-inch color touchscreen simplifies your workflow by letting you customize and access frequently used features quickly. Wireless setup is straightforward, allowing you to print directly from smartphones or tablets via Canon PRINT, Apple AirPrint, or Mopria. This flexibility helps reduce delays and supports a mobile work environment.

Handling large tasks is effortless with a 250-sheet paper cassette and a 50-sheet duplex automatic document feeder. Automatic two-sided printing not only speeds up jobs but also helps conserve paper. Maintenance is straightforward, keeping downtime minimal so you can focus on your work.

While this printer excels in black-and-white output, it does not support color printing, which may limit its use for some projects. Additional paper capacity can be achieved with an optional extra cassette, though this adds to the initial investment. Despite these considerations, its reliability and multifunctionality make it a valuable tool for busy offices.

Best for: Small to medium-sized offices or workgroups needing fast, dependable monochrome printing with versatile multifunction features and wireless convenience.

What We Like:

• Rapid printing speeds up to 42 ppm for efficient document handling.
• Easy-to-navigate 5-inch color touchscreen enhances user experience.
• Wireless connectivity supports mobile printing via multiple platforms.
• Generous paper capacity with duplex ADF streamlines large print jobs.
• Multifunction design consolidates essential office tasks into one device.

Specification:

Brother MFC-L2900DW Wireless Laser Printer Scanner

Preview	Product	Price
	Brother Professional Laser Printer with Scanner, High-Speed 36 ppm...		Buy Now

Experience efficient printing and scanning with the Brother MFC-L2900DW Wireless Laser Printer Scanner. Designed to meet the demands of busy workspaces, it delivers sharp monochrome prints at a fast rate of 36 pages per minute. This printer streamlines your workflow by handling multiple tasks with ease, reducing downtime and boosting productivity.

This device features a 50-page auto document feeder that supports single-pass two-sided scanning. It simplifies the management of multi-page documents, saving time by scanning both sides simultaneously. The compact design fits comfortably in small office settings without sacrificing functionality.

Connectivity is versatile with dual-band Wi-Fi, Ethernet, and USB options, allowing seamless integration into various network environments. The 3.5-inch touchscreen provides straightforward navigation, while direct cloud access supports modern, mobile workflows. Maintenance is straightforward, with energy-efficient technology that cuts power consumption by 22% and automatic duplex printing to conserve paper.

Though it only prints in monochrome, the Brother MFC-L2900DW is ideal for businesses focused on clear, fast black-and-white documents. The smaller touchscreen might require some adjustment, and it may not be suited for very large offices needing color or higher-volume printing.

Best for: Small to medium-sized businesses requiring fast, reliable monochrome printing and efficient document handling with a focus on productivity and sustainability.

What We Like:

• Fast 36 ppm printing with crisp monochrome quality
• Multiple connectivity options including dual-band Wi-Fi and Ethernet
• 50-page auto document feeder with single-pass duplex scanning
• Energy-efficient design reducing power consumption by 22%
• Automatic duplex printing saves paper and supports eco-friendly practices

Specification:

HP OfficeJet Pro 9125e Wireless All-in-One Printer

Preview	Product	Price
	HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 9125e Wireless All-in-One Printer is designed to streamline office tasks with fast, professional-quality color printing. It tackles the common frustration of slow print speeds by delivering up to 18 pages per minute in color and 22 pages per minute in black. This printer also simplifies your workflow with automatic two-sided printing, reducing paper waste and saving time.

Navigating the printer is intuitive thanks to its 2.7-inch color touchscreen paired with HP AI technology. This smart feature ensures your documents are formatted correctly, minimizing errors and reprints. The compact design fits well in small office spaces, while the 250-sheet input tray handles moderate print volumes with ease.

Maintenance is straightforward but requires some attention. The printer uses exclusive HP cartridges, which are secured by firmware updates to maintain print quality. While the initial Instant Ink trial lasts three months, users should be aware of subsequent subscription fees. The device supports dual-band Wi-Fi and the HP app, allowing wireless printing, scanning, and faxing from multiple devices.

Built with sustainability in mind, the OfficeJet Pro 9125e incorporates over 40% recycled plastic. Security is another priority, with HP Wolf Pro Security protecting your data from unauthorized access. This printer balances performance, convenience, and eco-conscious design.

Best for: Small businesses seeking fast, reliable color printing with wireless and mobile capabilities.

What We Like:

• Fast print speeds with automatic two-sided printing
• User-friendly 2.7-inch touchscreen and AI-powered formatting
• Dual-band Wi-Fi and mobile app support for versatile connectivity
• Eco-friendly build using recycled materials
• Robust security features protecting sensitive data

Specification:

Factors to Consider When Choosing a Printer and Scanner for Small Business

You’ll want to focus on print speed to keep your workflow efficient and check if the device supports the connectivity options you use. Consider the print quality and scanning features that match your business needs, and don’t overlook the benefits of duplex printing to save time and paper.

These factors will help you choose the right printer and scanner for your small business.

Print Speed Importance

Anyone running a small business knows how essential it is to have a printer that keeps up with your workflow. Print speed directly impacts productivity, so choosing a printer that handles your typical workload efficiently can save you valuable time. Speeds usually range from 16 to 50 pages per minute, with faster printers reducing wait times and letting you focus on important tasks.

If you frequently print reports or presentations, a high-speed printer guarantees smooth operations without bottlenecks. Keep in mind that color prints often take longer than black-and-white, so check both speeds based on your needs. Faster print turnaround also improves customer satisfaction by enabling quicker service delivery, making print speed a critical factor in your small business printer choice.

Connectivity Options Available

Connectivity plays an essential role in how smoothly your small business printer and scanner integrate with your workflow. You should look for devices offering dual-band wireless connectivity (2.4GHz and 5GHz) to maintain a stable, fast connection across various devices. Built-in Ethernet ports provide reliable wired connections, especially useful in offices with multiple users.

Make certain your printer supports mobile printing apps so you can print directly from smartphones and tablets, adding convenience. Check if it integrates with popular cloud services like Google Drive and Dropbox for easy document management. Finally, consider USB interfaces for direct connections to individual computers, which can be handy in settings with limited network access or specific tasks requiring a dedicated link.

Prioritizing these options guarantees seamless connectivity tailored to your business needs.

Print Quality Standards

Once your printer and scanner are well connected to your devices and network, the next focus should be on print quality standards to secure your business documents look professional. Print resolution, measured in dots per inch (dpi), is key—higher dpi means sharper images and finer detail.

Monochrome printers typically reach up to 1200 x 1200 dpi, while color models can hit 4800 x 1200 optimized dpi for vibrant output. The technology matters too: laser printers excel at crisp text, whereas inkjets shine with photos and color.

Don’t overlook the quality of toner or ink; genuine or high-yield cartridges usually deliver more consistent results than generic ones. Regular maintenance, like cleaning print heads and proper calibration, secures your print quality stays first-rate over time.

Scanning Features Needed

When selecting a printer and scanner for your small business, you’ll want to prioritize scanning features that boost efficiency and document management. Look for high-speed scanning, ideally up to 56 images per minute, to handle busy workloads without delays. Automatic document feeders (ADF) are essential—they let you scan multiple pages at once, with capacities between 20 and 70 sheets to suit your volume.

Make sure the scanner supports duplex scanning to capture both sides of a page in a single pass, saving time. Also, choose models offering high resolution, up to 1200 x 1200 dpi, for crisp images and clear text. Finally, consider devices with mobile and cloud integration, allowing you to scan directly to platforms like Google Drive or Dropbox for seamless file access and sharing.

Duplex Printing Benefits

Although you might focus on speed and resolution, choosing a printer with duplex printing can greatly benefit your small business. Duplex printing automatically prints on both sides of the paper, cutting your paper use in half and reducing waste. This not only supports your sustainability goals but also improves workflow efficiency by eliminating manual page flipping, especially during large print jobs.

With many modern printers offering automatic duplexing, you won’t need extra setup or intervention to use this feature. Additionally, double-sided documents look more professional, enhancing your business’s image. By opting for a duplex-capable printer, you streamline operations, conserve resources, and present polished materials—all essential advantages when selecting the right printer for your small business needs.

Cost Efficiency Factors

Since managing expenses is essential for any small business, you should carefully evaluate both the upfront and ongoing costs of a printer and scanner. Look beyond the initial price and factor in toner or ink cartridge yields; choosing high-yield cartridges can cut your cost per page considerably. Consider printers offering subscription ink or toner services—they save money and prevent supply shortages.

Assess features like automatic duplex printing and high-capacity paper trays to reduce paper use and the frequency of replacements. Don’t forget energy consumption: opting for ENERGY STAR-certified models lowers electricity bills and supports sustainability. By balancing purchase price, maintenance, supplies, and energy efficiency, you guarantee your printer and scanner remain affordable and efficient in the long run.

Mobile Printing Compatibility

Because mobile devices play a central role in today’s work, you’ll want a printer and scanner that easily connect with smartphones and tablets. Look for models supporting popular protocols like Apple AirPrint and Google Cloud Print, guaranteeing seamless printing from both iOS and Android devices.

Many printers also offer proprietary apps, allowing you to manage tasks such as checking ink levels and configuring settings directly from your phone. Dual-band wireless capabilities (2.4GHz and 5GHz) enhance connection speed and reduce interference, improving mobile printing performance.

Prioritizing compatibility across various mobile operating systems guarantees everyone in your small business can print and scan effortlessly. Choosing a device with these features will boost efficiency and keep your workflow smooth wherever you are.

Frequently Asked Questions

How Do Printer Warranties and Service Plans Differ for Small Businesses?

Printer warranties usually cover defects and hardware malfunctions for a set period, giving you peace of mind if something breaks.

Service plans go beyond that—they often include routine maintenance, faster repairs, and sometimes even replacement parts or supplies.

For your small business, choosing a service plan means you’ll spend less time troubleshooting and more time focusing on work, while a basic warranty just covers major issues during the initial period.

What Are the Environmental Impacts of Laser vs. Inkjet Printers?

Oh, you’ll love this irony: laser printers, known for speed, gobble more energy than inkjets, ironically making your electric bill jump. Inkjet printers waste less power but use disposable cartridges that add to landfill piles.

While laser toner lasts longer, it’s made of fine particles that can be harmful if inhaled. So, you’ll balance energy use against waste and health concerns when choosing between the two.

Can These Printers Integrate With Popular Small Business Accounting Software?

Yes, many modern printers and scanners can integrate seamlessly with popular small business accounting software like QuickBooks, Xero, or FreshBooks. You’ll find models that support direct cloud printing and scanning, allowing you to easily upload invoices and receipts. This integration streamlines your workflow, reduces manual data entry, and helps keep your financial records accurate.

Just make certain to check compatibility before purchasing to guarantee smooth syncing with your preferred software.

What Are the Best Practices for Securing Wireless Printers in an Office?

Think of securing your wireless printer like guarding the gates of a fortress. You’ll want to change default passwords, enable WPA3 encryption, and keep the printer’s firmware updated regularly.

Disable unnecessary features like remote access, and segment the printer on a separate network if possible. Also, monitor print jobs and access logs to catch any unusual activity.

These steps help keep your office network safe from lurking cyber threats.

How Do Printing Costs Compare Between Original and Third-Party Ink Cartridges?

You’ll find original ink cartridges usually cost more upfront but offer consistent quality and fewer printer issues. Third-party cartridges are cheaper, helping you save on printing costs, but they might vary in print quality and sometimes cause printer malfunctions.

If you print a lot, third-party options can cut expenses considerably, but if quality and reliability matter most, sticking with originals is safer. Always weigh cost savings against potential risks.

Conclusion

Choosing the right printer and scanner for your small business isn’t just about specs—it’s about what fits your unique needs and boosts your productivity. You might think you’ve found the perfect match, but wait—there’s one essential factor you haven’t considered yet.

That detail could change everything, making your choice smarter and more future-proof. So before you decide, dig a little deeper—you’ll be glad you did. When it comes to the 12 best printers and scanners for small business in 2026, making an informed choice is key to long-term success.