The 5 Best Laser Printers for Small Businesses in 2025: Reliable and Efficient Choices

If you need reliable, efficient laser printers for your small business in 2025, consider these top models:

the Lexmark 40X8420 Fuser Kit guarantees durable maintenance;

Canon imageCLASS MF751Cdw II offers fast wireless color printing with duplex;

Brother DCP-L2640DW delivers speedy monochrome multifunction features.

HP Color Laserjet Pro MFP 3301sdw suits small teams with sharp color output;

and Brother MFC-L3720CDW combines color printing with scanning and faxing.

Discover what makes these options stand out and which might fit your needs best.

Lexmark 40X8420 Fuser Maintenance Kit for MS and MX Series Printers

The Lexmark 40X8420 Fuser Maintenance Kit is designed to keep your Lexmark MS and MX series printers operating efficiently. It features a high-quality fuser unit that ensures clear, sharp prints with consistent fusing performance. This kit also includes original transfer, pick-up, and separation rollers to replace worn components and maintain print quality.

Each part is tested for reliability and durability, supporting a robust page yield of up to 200,000 pages. The kit helps reduce printer downtime by providing comprehensive maintenance in one package. Its design is tailored specifically for models such as the MS810 and MX711.

Best for: Small businesses and office environments using Lexmark MS and MX series printers that require dependable maintenance to sustain print quality and minimize interruptions.

Pros:

• Includes multiple rollers and a fuser for thorough maintenance.
• High-quality parts tested for durability and performance.
• Supports a long service life with a 200,000-page yield.

Cons:

• May be compatible only with select Lexmark MS and MX models.
• Could require careful handling due to its weight.
• Customer feedback is based on a limited number of reviews.

Canon imageCLASS MF751Cdw II Wireless Duplex Laser Multifunction Printer

The Canon imageCLASS MF751Cdw II is a versatile wireless color laser multifunction printer designed for small offices. It delivers printing, scanning, and copying at speeds up to 35 pages per minute in both color and black-and-white. The 5-inch color touchscreen offers an intuitive interface with customizable shortcuts for efficient operation.

This model supports quick wireless setup and works seamlessly with mobile printing apps like Canon PRINT, Apple AirPrint, and Mopria. It includes a 250-sheet cassette and a 50-sheet multipurpose tray, expandable to 550 sheets. Automatic duplex printing reduces paper use, while high-yield toner helps lower replacement frequency.

Best for: Small businesses and workgroups needing a reliable, fast multifunction printer with strong wireless and mobile capabilities.

Pros:

• Fast printing speed of up to 35 ppm in color and monochrome
• Easy-to-use 5-inch touchscreen with app shortcuts
• Broad wireless and mobile printing support (Canon PRINT, AirPrint, Mopria)
• Expandable paper capacity with automatic duplexing

Cons:

• Paper capacity may need expanding for very high-volume tasks
• Automatic document feeder supports simplex scanning only
• Initial setup might be more complex than basic laser printers

Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer

The Brother DCP-L2640DW is a compact monochrome laser printer designed for efficient multitasking. It combines printing, scanning, and copying in one device. With a fast print speed of up to 36 pages per minute, it handles documents quickly.

This model features a 50-page auto document feeder, making multi-page tasks easier. Connectivity options include dual-band wireless, Ethernet, and USB, allowing seamless connection to various devices. The Brother Mobile Connect App lets you manage print jobs and supplies directly from your phone.

Using Genuine TN830 or TN830XL toner ensures sharp black-and-white prints. The Refresh EZ Print Subscription helps reduce toner replacement costs by up to 50%, supporting continuous business operations.

Best for: Small businesses and home offices needing a fast, reliable, and compact monochrome laser printer with scanning and copying capabilities.

Pros:

• Fast print speed up to 36 ppm for efficient document handling.
• Multiple connectivity options: dual-band wireless, Ethernet, and USB.
• Mobile management with Brother Mobile Connect App and toner subscription.

Cons:

• Monochrome printing only, no color output.
• Scan speed for color images may be slower than black-and-white.
• The 50-page auto document feeder might require frequent refilling for large jobs.

HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer designed for small teams. It supports wireless printing, scanning, and copying, streamlining office tasks in one device. The printer delivers fast print speeds of up to 26 pages per minute for both color and black-and-white documents.

This model features auto two-sided printing, a 250-sheet input tray, and an auto document feeder to enhance productivity. It uses HP 218A and 218X toner cartridges with embedded HP chips to ensure consistent output. Regular firmware updates help maintain security and smooth performance.

Best for: Small teams needing a dependable and efficient wireless color laser printer with multifunction capabilities.

Pros:

• Fast printing up to 26 ppm in color and black.
• Productivity features like auto two-sided printing and a 250-sheet tray.
• Uses HP 218A and 218X toner cartridges with firmware support.

Cons:

• Compatible only with HP cartridges containing HP chips.
• May require frequent firmware updates for optimal performance.
• Designed for small teams, which might limit suitability for larger offices.

Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax

The Brother MFC-L3720CDW is a wireless color laser printer designed for versatile office tasks. It delivers sharp prints at up to 19 ppm with a resolution of 2400 x 600 dpi. The built-in scanner features a 50-sheet auto document feeder for quick handling of multi-page documents.

This all-in-one device supports copying and faxing, with convenient dual-band Wi-Fi and Wi-Fi Direct for flexible connectivity. The 3.5” touchscreen offers 48 customizable shortcuts and cloud access, simplifying workflow management. Eco-friendly options like duplex printing and Toner Save Mode help minimize waste.

Best for: Small to medium-sized offices or home offices needing a reliable wireless color laser printer with scanning, copying, and faxing capabilities.

Pros:

• Fast printing and scanning speeds with high-quality resolution
• Multiple connectivity options including dual-band Wi-Fi and mobile app control
• Eco-conscious features like automatic duplex printing and Toner Save Mode

Cons:

• May require ample space due to its size and weight
• Paper tray capacity might be limiting for very high-volume printing
• Color print speed could be slower than black and white for heavy color use

Factors to Consider When Choosing a Laser Printer for Small Business

When choosing a laser printer for your small business, you’ll want to focus on print speed to keep up with your workload. Consider connectivity options that fit your office setup, and make sure the print quality meets your professional standards.

Don’t forget to check paper handling capacity and factor in maintenance and supplies to avoid unexpected downtime.

Print Speed Importance

Because print speed directly impacts your team’s productivity, choosing a laser printer with fast and consistent output is vital for your small business. Laser printers typically offer speeds between 26 to 35 pages per minute, helping you finish printing tasks quickly. You’ll also want to take into account the first print time; some advanced models deliver the first page in as little as 7 seconds, minimizing downtime.

Fast print speeds reduce the time your employees spend waiting for documents, letting them focus on more important work. Consistent speeds matter too, especially when handling large print jobs during busy periods. Picking a laser printer that balances speed and reliability guarantees your operations run smoothly and deadlines are met without unnecessary delays.

Connectivity Options

Choosing the right connectivity options can make a big difference in how smoothly your small business printer integrates with your workflow. Look for models offering dual-band wireless connectivity (2.4GHz and 5GHz) to boost network performance and reduce interference. Mobile printing capabilities, like Apple AirPrint or proprietary apps, let you print directly from your smartphone or tablet, adding convenience.

Don’t overlook Ethernet ports for secure, stable connections when multiple devices share the network. Compatibility with cloud-based printing services also enables you to print remotely and manage documents more efficiently. While not strictly connectivity, an automatic document feeder (ADF) can speed up multi-page tasks, complementing your printer’s connectivity features and enhancing overall productivity in your office setup.

Print Quality Needs

Print quality plays an essential role in how your small business presents itself, impacting everything from internal documents to client-facing materials. You’ll want a laser printer that offers high resolution—many provide up to 2400 x 600 dpi—to guarantee sharp text and detailed images. This clarity helps maintain a professional appearance whether you’re printing reports or marketing materials.

Choosing the right toner also matters; high-capacity options deliver consistent quality and reduce how often you need replacements. To keep print quality consistent, regularly maintain your printer by replacing parts like fuser and transfer rollers, which guarantee toner properly fuses to paper. Since laser printers excel at producing crisp text and handling volume, focusing on these print quality factors will support your business’s professional image.

Paper Handling Capacity

One key aspect to evaluate when selecting a laser printer for your small business is its paper handling capacity. Look for models offering ample standard and optional cassettes, with some supporting up to 800 sheets to handle high-volume tasks without constant refills.

Consider printers with dual trays so you can load different paper types or sizes simultaneously—ideal if you switch between standard and specialty media often. An automatic document feeder (ADF) boosts efficiency by scanning or copying multiple pages at once, saving time. Also, automatic duplex printing lets you print double-sided, cutting paper use and costs.

Finally, check if the trays are adjustable to accommodate various media sizes, ensuring your printer adapts to diverse printing needs without hassle.

Maintenance and Supplies

While selecting a laser printer for your small business, you’ll want to take into account maintenance and supply factors that affect ongoing costs and reliability. Check the availability and cost of replacement parts like fuser maintenance kits, as these can greatly impact long-term expenses. Evaluate toner cartridge yield and pricing—high-capacity options reduce how often you replace cartridges, saving money over time.

Consider printers offering subscription services that automatically send toner based on your usage, streamlining supply management. Also, review the printer’s maintenance cycle to know when key components need replacing, ensuring consistent print quality. Finally, assess customer support access to minimize downtime and resolve issues quickly, keeping your business running smoothly.

Budget and Warranty

Understanding maintenance and supply costs is just part of the picture when choosing a laser printer for your small business. You should establish a clear budget that covers the printer’s initial cost plus ongoing expenses like toner, maintenance kits, and supplies. Look for printers with high-capacity toner cartridges—they lower your cost per page and reduce how often you need replacements.

Also, consider subscription services for toner; they offer predictable costs and convenience. Don’t overlook the warranty: a longer warranty period can save you money on repairs or replacements. Check customer reviews to see how responsive and reliable the manufacturer is with warranty claims.

Balancing upfront costs with warranty coverage and supply expenses guarantees you make a smart, cost-effective choice.

Frequently Asked Questions

How Do Laser Printers Compare to Inkjet Printers for Environmental Impact?

You’ll find laser printers typically have a lower environmental impact than inkjet printers because they use toner, which lasts longer and produces less waste. While inkjets use liquid ink cartridges that require frequent replacement and can cause more chemical waste, laser printers’ toner cartridges are more efficient.

Plus, laser printers consume less power during operation and can handle high-volume printing, reducing overall energy use and paper waste from reprints.

What Are the Typical Energy Consumption Rates of Laser Printers?

Laser printers typically consume between 300 to 800 watts while printing and about 5 to 10 watts in standby mode. If you print frequently, you’ll notice higher energy use compared to inkjets, but newer models are getting more efficient.

You can reduce energy consumption by enabling power-saving modes and turning off the printer when not in use. Keep these factors in mind to balance performance with energy efficiency in your workspace.

Can Laser Printers Handle Printing on Specialty Media Like Labels or Transparencies?

Like a chameleon adapting to its environment, many laser printers can handle specialty media such as labels or transparencies. You just need to check your printer’s specifications and settings to guarantee compatibility. Using the right media type and adjusting the paper settings helps you avoid jams and smudges.

Just remember, not all laser printers are built for every specialty material, so always test a small batch before a big print job.

What Are the Common Causes of Paper Jams in Laser Printers?

Paper jams usually happen because you’re using wrinkled, torn, or damp paper, or the paper isn’t loaded straight in the tray. Dust and debris inside the printer can also cause jams, as can worn-out rollers that don’t feed paper smoothly.

Using the wrong paper type or overfilling the tray can create problems too. Keeping your printer clean and using the recommended paper helps you avoid these common issues.

How Often Should Toner Cartridges Be Replaced in High-Volume Printing Environments?

You should replace toner cartridges in high-volume printing environments whenever print quality starts to decline or the printer alerts you that toner is low. Typically, this happens after printing several thousand pages, depending on your cartridge’s yield. Don’t wait for complete depletion, as it can cause poor prints and potential damage.

Keep spare cartridges handy to avoid downtime and maintain efficient operations in your busy workspace.

Conclusion

Choosing the right laser printer for your small business isn’t just about ink and speed—it’s about finding a reliable partner that keeps your workflow humming smoothly. Whether you lean towards vibrant color or crisp monochrome, these top picks deliver efficiency and dependability.

Remember, a great printer is like the heartbeat of your office—it keeps everything alive and moving forward. Pick wisely, and watch your business print success one page at a time.