5 Best Printers for Realtors in 2025 – Reliable and Efficient Options
If you need a fast, reliable printer for your real estate business, consider the HP LaserJet MFP M234sdw for small teams or the versatile HP OfficeJet Pro 8135e with color printing.
For compact, budget-friendly options, the HP DeskJet 2827e, 2855e, and 4227e all offer wireless convenience and smart ink management.
These models deliver secure, quality prints to keep your workflow smooth and professional.
Explore their unique features to find your perfect fit.
Key Takeaways
- HP LaserJet MFP M234sdw offers fast printing, secure dual-band Wi-Fi, and a compact design ideal for small real estate offices.
- HP OfficeJet Pro 8135e provides reliable wireless printing, auto two-sided printing, and a large input tray for high-volume real estate documents.
- HP DeskJet 2855e features AI-enhanced print quality, duplex printing, and a 3-month Instant Ink trial for efficient ink management.
- Multifunction printers combining scanning, copying, and wireless connectivity streamline realtors’ workflows and support diverse document needs.
- Printers with strong security features and regular firmware updates protect sensitive client information during wireless printing tasks.
HP LaserJet MFP M234sdw Wireless Printer for Small Teams
- HP LaserJet MFP M234sdw Wireless Printer, Print, scan, copy, Fast speeds, Easy setup, Mobile...
- Perfect for small teams printing professional-quality black & white documents and reports. Copy and...
The HP LaserJet MFP M234sdw Wireless Printer offers reliable black and white printing designed for small teams. It delivers fast output at up to 30 pages per minute and supports two-sided printing at 19 ppm. The 40-page auto document feeder simplifies scanning and copying tasks, allowing hands-free operation.
Wireless connectivity is seamless with dual-band Wi-Fi and control through the HP Smart app. This multifunction printer prioritizes security and only accepts original HP cartridges to protect your data. Its compact design fits well in offices with 1 to 5 users, making it an efficient choice for small teams.
Best for: small teams seeking fast, professional-quality black and white printing with wireless mobile connectivity.
Pros:
- Prints up to 30 ppm single-sided and 19 ppm two-sided.
- 40-page auto document feeder for easy scanning and copying.
- Secure dual-band Wi-Fi with HP Smart app management.
- Compact design suited for small offices.
Cons:
- Only compatible with original HP cartridges.
- Limited to black and white printing.
- 64 MB memory may limit very large print jobs.
HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer (40Q35A)
- The OfficeJet Pro 8135e is perfect for home offices printing professional-quality color documents...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted...
The HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer delivers professional-quality color prints at speeds up to 20 ppm in black and 10 ppm in color. It features auto two-sided printing and an auto document feeder, enhancing efficiency for busy offices. The 225-sheet input tray supports large print jobs without frequent refills.
This wireless printer offers reliable dual-band Wi-Fi connectivity and can be managed remotely through the HP app. Built with recycled plastic and equipped with built-in security, it also supports a 3-month Instant Ink trial to keep supplies steady. HP’s AI technology ensures consistent, flawless layouts for every document.
Best for: Realtors and small business professionals who need fast, versatile wireless printing with high-quality color output.
Pros:
- Fast print speeds with professional-quality color and black output
- Features like auto two-sided printing and a large input tray boost productivity
- Reliable dual-band Wi-Fi and HP app enable easy remote printing and management
Cons:
- Compatible only with HP cartridges, which might affect ink costs
- Monthly fees apply after the Instant Ink trial unless canceled
- Firmware updates could restrict use of non-HP cartridges, reducing flexibility
HP DeskJet 2827e Wireless All-in-One Color Inkjet Printer (6W7F5A)
- The DeskJet 2827e is perfect for homes printing to-do lists, letters, financial documents and...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted...
The HP DeskJet 2827e Wireless All-in-One is a compact printer designed for everyday use. It offers color printing, scanning, and copying with quick speeds of up to 7.5 ppm in black and 5.5 ppm in color. The 60-sheet input tray and easy-to-read ICON LCD panel help simplify tasks.
Wireless connectivity adapts automatically to maintain a steady connection. Using the HP app, you can print or scan directly from your smartphone or tablet. Made with 60% recycled plastic, it supports eco-friendly practices and includes a 3-month Instant Ink trial for convenient ink management.
Best for: Realtors and home users who need a reliable, all-in-one printer for daily color printing, scanning, and copying.
Pros:
- Compact design with sustainable materials suits home offices
- Wireless connection with automatic issue detection
- HP app support for mobile printing and scanning
Cons:
- Print speeds may be moderate for heavy printing
- Compatible only with HP cartridges, limiting ink options
- One-year warranty might require extra support for long-term use
HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer (588S5A)
- The DeskJet 2855e is perfect for homes printing to-do lists, letters, financial documents and...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted...
The HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer is designed for everyday home and office use. It offers printing, scanning, and copying capabilities in a compact form. Wireless connectivity simplifies printing from smartphones and tablets through the HP app.
This printer features AI technology that helps deliver accurate and clean prints by removing unwanted content. Its 60-sheet input tray supports moderate workloads, and automatic duplex printing helps save paper. The device also includes a three-month Instant Ink subscription for convenient ink replacement.
Best for: Home users and small offices needing a reliable, space-saving all-in-one printer for daily tasks with wireless convenience.
Pros:
- AI technology ensures precise and clear prints.
- Wireless printing with automatic Wi-Fi issue detection.
- Includes 3 months of Instant Ink subscription.
- Supports duplex printing to reduce paper use.
Cons:
- Print speeds may be moderate for heavy workloads.
- Requires genuine HP cartridges, blocking non-HP chips.
- Input tray capacity might need frequent refilling for large tasks.
HP DeskJet 4227e Wireless All-in-One Inkjet Printer (6W7F0A)
- The DeskJet 4227e is perfect for homes printing to-do lists, letters, financial documents and...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted...
The HP DeskJet 4227e Wireless All-in-One Inkjet Printer offers reliable printing, scanning, and copying for everyday home use. It prints at speeds of 8.5 ppm in black and 5.5 ppm in color, suitable for documents, letters, and lists. Its wireless connectivity through Wi-Fi and the HP app allows easy printing from various devices.
This printer features HP AI technology that enhances print quality automatically. The 60-sheet input tray and auto document feeder improve efficiency when handling multiple pages. With HP+, users get three months of Instant Ink for convenient ink delivery and an eco-friendly design.
Best for: Those looking for a compact, affordable all-in-one printer ideal for routine home tasks like printing, scanning, and copying.
Pros:
- Easy wireless setup with Wi-Fi and HP app support
- Includes 3 months of Instant Ink subscription
- HP AI technology optimizes print quality
- 60-sheet tray and auto document feeder enhance document handling
Cons:
- Print speeds may be moderate for high-volume tasks
- Only compatible with HP cartridges, limiting ink choices
- Subscription fee applies after Instant Ink trial unless canceled
Factors to Consider When Choosing a Printer for Realtors
When choosing a printer, you’ll want to focus on print quality to make your listings stand out. Speed and connectivity matter too, so you can work efficiently from anywhere. Don’t forget to evaluate multifunction features and the ongoing cost of ink or toner to keep your expenses in check.
Print Quality Importance
Because realtors rely on high-quality visuals to attract buyers, your printer’s resolution and consistency matter a great deal. You want color documents with at least 4800 x 1200 dpi to capture vibrant, detailed images that showcase properties effectively. For black-and-white prints, 600 x 600 dpi keeps text sharp and easy to read.
Consistency is key too—your printer should deliver the same professional quality whether you’re printing glossy brochures or standard paper flyers. This uniformity helps maintain your brand’s image across all marketing materials. Prioritizing print quality guarantees your documents stand out, making a strong impression on potential clients and ultimately helping you close deals faster.
Choosing the right printer means investing in your business’s credibility and success.
Speed and Efficiency
Print quality sets the stage, but speed and efficiency keep your workflow moving smoothly. When you’re juggling multiple listings and client documents, a printer that churns out up to 30 pages per minute single-sided and about 19 double-sided saves valuable time.
Look for models with an auto document feeder; it scans or copies multi-page files without your intervention, boosting productivity during busy days. You’ll also want a printer that handles various media sizes, up to 8.5 x 14 inches, so you can print contracts and marketing materials without switching devices.
This versatility means less hassle and faster turnaround. Prioritize features that streamline your tasks, helping you stay responsive and professional without delays or interruptions.
Connectivity Options
Although speed and efficiency are essential, connectivity options play an equally important role in keeping your printing tasks seamless. You’ll want a printer with reliable dual-band Wi-Fi for quick, wireless access from multiple devices without tangled cables. Look for automatic connectivity resolution features to avoid frustrating connection hiccups, especially when you’re printing on the go.
Compatibility with mobile printing apps lets you print directly from your smartphone, tablet, or laptop, adding flexibility during client meetings or site visits. Don’t overlook Ethernet and USB ports—they provide stable, direct connections when Wi-Fi isn’t reliable. Choosing a printer that supports various connectivity methods guarantees you can adapt to different office layouts and work environments, keeping your workflow smooth and uninterrupted no matter where you are.
Multifunction Capabilities
Connectivity plays a big role in how you handle documents, but multifunction capabilities take your printer’s usefulness a step further. A multifunction printer that prints, scans, and copies lets you manage contracts, listings, and marketing materials efficiently without juggling multiple devices.
Look for models with auto document feeders to speed up scanning and copying of multi-page documents, saving you valuable time. High-quality color printing is essential for producing professional brochures and flyers that make properties stand out.
Wireless features let you print directly from your smartphone or tablet, perfect when you’re on the go or at showings. With subscription ink delivery services available on many models, you won’t have to worry about running out of supplies and disrupting your workflow.
Cost of Consumables
When choosing a printer, you’ll want to carefully consider the cost of consumables like ink or toner cartridges, as these expenses can quickly add up. Inkjet printers, especially for color printing, often have higher cartridge costs compared to black and white laser printers, which typically offer a lower cost per page. Look for printers with high-yield cartridges to reduce how often you replace them and lower your overall printing expenses.
Be aware that many printers require proprietary cartridges, which can be pricier than generic options, and some models even block non-manufacturer cartridges. Subscription services can help manage costs by delivering ink before you run out, but they might come with monthly fees after a trial period. Always check cartridge compatibility and yield to keep your printing affordable.
Security Features
Since realtors handle sensitive client information daily, you need a printer with strong security features to protect that data. Choose printers with built-in safeguards that minimize unauthorized access and defend against cyber threats. Look for models restricting use to original cartridges, as non-branded supplies can introduce security risks.
Regular firmware updates are essential—they patch vulnerabilities and keep your printer secure over time. Additionally, opt for dual-band Wi-Fi connectivity; it offers more stable connections and reduces risks tied to unreliable networks. Prioritizing these security features guarantees your clients’ confidential documents stay protected, maintaining your professional integrity and compliance with privacy standards.
In real estate, a secure printer isn’t just convenient—it’s a critical part of your business infrastructure.
Frequently Asked Questions
How Do Printers Handle Printing on Specialty Real Estate Documents?
Printers handle specialty real estate documents by adjusting settings for different paper types and sizes, ensuring high-quality prints on glossy brochures, labels, or contracts. You can select the right media type and resolution to get crisp images and clear text.
Some printers also support heavier cardstock or waterproof papers, so you won’t worry about smudging or fading. Just make sure your printer’s compatible with the specialty materials you need to use.
Are There Printers Compatible With Mobile Real Estate Apps?
Yes, many modern printers are compatible with mobile real estate apps. You can easily print contracts, listings, and photos directly from your smartphone or tablet.
Look for printers that support Wi-Fi, Bluetooth, or cloud printing services like AirPrint or Google Cloud Print. This lets you stay productive on the go without needing a computer.
Just connect your device, open the app, and print your documents quickly and hassle-free.
What Security Features Protect Printed Real Estate Contracts?
You know what they say, “An ounce of prevention is worth a pound of cure.” When printing real estate contracts, you’re protected by features like secure PIN printing, which requires a code to release documents, and encrypted data transmission that keeps information safe.
Some printers also offer user authentication and watermarked prints to prevent tampering. These measures guarantee your sensitive contracts stay confidential and secure from unauthorized access.
Can These Printers Scan and Email Documents Automatically?
Yes, many modern printers can scan and email documents automatically. You’ll find models with built-in scanning features that let you digitize contracts or listings quickly. They often include software to send scans directly to your email or cloud storage, saving you time.
This automation helps you share documents securely and efficiently. It’s perfect for busy realtors who need to keep transactions moving without delays or extra steps.
How Do Printer Warranties Cover Commercial Real Estate Use?
Printer warranties typically don’t cover heavy commercial real estate use if it exceeds standard office activity. You’ll want to check if the warranty includes coverage for frequent high-volume printing or multi-user environments. Some manufacturers offer extended or commercial-grade warranties specifically for business use, which you should consider.
Always read the fine print to guarantee your real estate business needs are met, and don’t hesitate to ask for warranty upgrades or service plans tailored to your usage.
Conclusion
When choosing a printer, remember that “the right tool makes the task easier.” As a realtor, you need a reliable, efficient printer that handles contracts, listings, and marketing materials without a hitch.
Whether you prioritize speed, quality, or wireless convenience, one of these top HP models will fit your needs perfectly. Invest wisely, and you’ll save time and reduce stress—helping you close deals faster and keep your business running smoothly.
