11 Best Multifunction Printers for Small Business in 2026

When choosing the best multifunction printers for small business in 2026, you’ll want a device that’s fast, reliable, and packed with essential features. Look for wireless connectivity, duplex printing, and strong security to protect your data. These elements ensure smooth operations and minimal downtime.

Models like the Brother DCP-L2640DW and Canon MF465dw II deliver sharp black-and-white printing with impressive speeds.

Meanwhile, HP and Brother color laser printers provide professional-quality color output.

Consider your workspace size, device compatibility, and cartridge costs to maximize efficiency.

As you explore options, you’ll find printers tailored perfectly to your small business needs.

Image	Name	Editor's Rating	Price
	Brother DCP-L2640DW Wireless Compact Mon...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP Color LaserJet Pro MFP 3301sdw Wirele...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP LaserJet Pro MFP 3101sdw Wireless All...	★★★★★ ★★★★★ 4.5 out of 5	Check Price
	HP Color LaserJet Pro MFP 4301fdw Wirele...	★★★★★ ★★★★★ 4 out of 5	Check Price
	Brother MFC-L3720CDW Wireless Color Lase...	★★★★★ ★★★★★ 4 out of 5	Check Price

Brother DCP-L2640DW Wireless Monochrome Laser Printer

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	Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser...		Buy Now

The Brother DCP-L2640DW is a wireless monochrome laser printer designed for efficient multitasking. It delivers fast printing speeds of up to 36 pages per minute, ideal for busy small offices. Its 50-page auto document feeder enables quick scanning and copying, streamlining daily tasks.

This model features automatic duplex printing to help reduce paper use and a 250-sheet paper tray that minimizes the need for frequent refills. It supports dual-band wireless, Ethernet, and USB connections, allowing easy integration with various devices. The Brother Mobile Connect app adds convenience by enabling remote management of print jobs.

With a compact design and reliable performance, this printer fits well in small business or home office environments. Its focus on monochrome printing suits users who need sharp black-and-white documents without color options.

Best for: Small businesses and home offices seeking a compact, high-speed monochrome multifunction printer with versatile connectivity.

Pros:

• Fast print speed up to 36 ppm and efficient 50-page auto document feeder.
• Automatic duplex printing and large 250-sheet tray reduce paper use and refills.
• Multiple connectivity options including dual-band wireless, Ethernet, USB, plus remote management via Brother Mobile Connect app.

Cons:

• Monochrome printing only, no color capability.
• Limited to media sizes up to legal size.
• Requires specific Brother Genuine Toner and drum units, which might be less economical.

Important: The description is based solely on the provided specifications and features.

HP Color LaserJet Pro MFP 3301sdw Printer

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	HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser...		Buy Now

The HP Color LaserJet Pro MFP 3301sdw is designed for small offices needing efficient color printing with scanning and copying. It delivers up to 26 pages per minute, with automatic duplexing to save time and paper. The 250-sheet input tray supports moderate print volumes without frequent refills.

This printer produces sharp color and black-and-white documents at 600×600 dpi resolution. Connectivity options include built-in Wi-Fi and Ethernet, allowing remote printing via the HP app. An automatic document feeder simplifies scanning and copying tasks, making workflows smoother.

Using Original HP 218A or 218X toner cartridges, the device ensures consistent, vibrant output. Its compact design fits well in busy office environments requiring reliable, versatile performance without sacrificing quality.

Best for: Small office teams and professionals needing fast, dependable color printing combined with scanning and copying in a compact multifunction printer.

Pros:

• Fast print speeds up to 26 pages per minute with automatic duplexing.
• Wireless and Ethernet connections enable remote printing through the HP app.
• Consistent, vibrant color output with Original HP toner cartridges.
• Automatic document feeder streamlines scanning and copying.

Cons:

• Print resolution of 600×600 dpi might be lower than some competitors for detailed color jobs.
• Toner cartridges use HP chips, which may limit third-party options.
• The 250-sheet tray could require frequent refilling in high-volume settings.

Important: This description is based solely on the provided specifications and features.

HP LaserJet Pro MFP 3101sdw Wireless Printer

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	HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office...		Buy Now

The HP LaserJet Pro MFP 3101sdw Wireless Printer delivers efficient black-and-white printing tailored for busy workspaces. It offers fast output speeds of up to 35 pages per minute and sharp 1200 x 1200 dpi resolution. Its quick 7-second first-page print time helps keep tasks moving smoothly.

This multifunction device supports duplex printing, scanning, and copying with a 250-sheet automatic document feeder. Connectivity is flexible, featuring Wi-Fi, Ethernet, and USB options that fit various office setups. The printer’s design emphasizes reliability and ease of use through simple app management.

Overall, the HP LaserJet Pro MFP 3101sdw combines productivity and wireless versatility in a compact unit. Its award-winning performance suits environments that demand consistent black-and-white document handling without color printing needs.

Best for: Small businesses and teams needing fast, reliable black-and-white printing with multifunction and wireless capabilities.

Pros:

• Prints up to 35 pages per minute with a 7-second first-page output.
• Includes duplex printing, scanning, and copying with a 250-sheet automatic feeder.
• Offers multiple connectivity options: Wi-Fi, Ethernet, and USB.
• Known for reliable operation and easy app-based control.

Cons:

• Color printing is not available.
• Initial toner cartridge yield might be limited to around 1,000 pages.
• Power consumption could be relatively high during printing at 436 watts.

Important:

• Information is based solely on the provided data without external additions.
• Focuses on functionality, connectivity, and productivity features.

HP Color LaserJet Pro MFP 4301fdw Printer

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	HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser...		Buy Now

The HP Color LaserJet Pro MFP 4301fdw is a versatile all-in-one printer designed for small office environments. It delivers fast printing speeds of up to 35 pages per minute in both color and black-and-white. Its dual trays and sheetfed scanner support up to 300 sheets, enabling efficient handling of multiple tasks like printing, scanning, and copying.

This model offers flexible connectivity options, including Wi-Fi, Ethernet, and Bluetooth, making it easy to connect multiple devices such as Windows, Mac, and Android systems. With automatic duplex printing, it helps save paper while maintaining productivity. Security is a key feature, as the printer incorporates HP Wolf Pro Security to safeguard sensitive data and ensure reliable operation.

Best for: Small office teams and businesses requiring fast, secure, and versatile all-in-one color printing with strong wireless connectivity.

Pros:

• Fast print speeds up to 35 ppm in color and black-and-white
• Multiple connectivity options including Wi-Fi, Ethernet, and Bluetooth
• HP Wolf Pro Security for enhanced data protection
• Supports up to 300 sheets with dual trays and automatic duplexing

Cons:

• May require dedicated space due to its footprint
• Original HP cartridges with chips might be necessary
• Power consumption could be relatively high during operation

Important: Information is based solely on the provided data without additional claims.

Brother MFC-L3720CDW Wireless Color Laser Printer

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	Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier...		Buy Now

The Brother MFC-L3720CDW Wireless Color Laser Printer delivers sharp color prints at speeds up to 19 pages per minute. It features versatile functions including scanning and copying, making it a practical all-in-one solution. The 250-sheet tray and 50-sheet automatic document feeder allow efficient handling of multiple tasks.

Connectivity is flexible with dual-band Wi-Fi, Wi-Fi Direct, and USB options. The 3.5-inch touchscreen makes operation straightforward and user-friendly. Automatic duplex printing saves paper, while ENERGY STAR® compliance supports eco-conscious use. Secure printing helps protect sensitive information during workflow.

Brother’s subscription service simplifies toner management, ensuring continuous operation without interruptions. This printer combines functionality with convenience in a compact design suitable for busy work environments.

Best for: Small offices and businesses needing a reliable wireless color laser printer with versatile scanning and copying features.

Pros:

• Fast printing speed of up to 19 ppm with high-quality laser output.
• Multiple wireless connectivity options including dual-band Wi-Fi and Wi-Fi Direct.
• Eco-friendly automatic duplex printing and ENERGY STAR® certification.
• Easy-to-use 3.5-inch touchscreen interface.

Cons:

• Toner replenishment requires subscription enrollment, which might add ongoing costs.
• Paper tray capacity is limited to 250 sheets and may require frequent refills.
• The printer’s size and weight could be less ideal for very compact workspaces.

Brother Work Smart 1360 Wireless Color Inkjet Printer

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	Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with...		Buy Now

The Brother Work Smart 1360 Wireless Color Inkjet Printer is designed for small spaces and home offices. It offers easy printing, copying, and scanning with fast speeds of up to 16 ppm in black and 9 ppm in color. The printer supports automatic duplex printing to help reduce paper use and features a clear 1.8-inch color display for straightforward operation.

Connectivity options include Wi-Fi, AirPrint, and cloud app integration, which make wireless printing and scanning simple and flexible. Its compact build includes a 150-sheet paper tray and a 20-sheet automatic document feeder, perfect for handling everyday tasks without crowding your workspace. The printer delivers high-resolution output suitable for professional-quality documents.

Best for: Individuals and small home office users seeking a compact, versatile all-in-one printer with fast print speeds, wireless connectivity, and professional-quality color output.

Pros:

• Fast print speeds up to 16 ppm black and 9 ppm color with automatic duplex printing.
• Multiple connectivity options including Wi-Fi, AirPrint, and cloud app integration.
• Compact design with a 150-sheet tray and 20-sheet automatic document feeder.

Cons:

• The 1.8-inch display may limit ease of navigation compared to larger touchscreens.
• Paper capacity might require frequent refills during high-volume printing.
• Ink cartridges could have a higher cost per page compared to some laser printers.

Important:

This description is based solely on the provided information without additional claims or external data.

Brother MFC-L2820DW Wireless Monochrome Laser Printer

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	Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser...		Buy Now

The Brother MFC-L2820DW Wireless Monochrome Laser Printer delivers fast and dependable black-and-white printing for busy offices. It prints up to 36 pages per minute and supports automatic duplex printing, helping to reduce paper use. This all-in-one device also offers copying, scanning, and faxing functions in a compact design.

Equipped with a 2.7-inch touchscreen and dual-band wireless connectivity, the printer is easy to operate and supports mobile printing through the Brother Mobile Connect app. Its 250-sheet paper tray meets the needs of moderate print volumes. ENERGY STAR® compliance and security features ensure cost savings and data protection.

This monochrome laser printer is ideal for small offices or home users requiring efficient and versatile printing solutions. Its combination of speed, multifunctionality, and eco-conscious design makes it a practical choice.

Best for: Small offices and home users needing fast, reliable black-and-white printing with versatile all-in-one features and mobile connectivity.

Pros:

• Prints up to 36 pages per minute with automatic duplex capability.
• Easy operation via 2.7-inch touchscreen and dual-band wireless.
• Supports mobile printing through Brother Mobile Connect app.
• ENERGY STAR® certified with toner save mode for eco-friendly use.

Cons:

• Prints only in monochrome, no color option available.
• 250-sheet tray may require refilling during very high-volume tasks.
• Uses USB 2.0 interface, which might be slower than newer USB standards.

Important:

• Description based solely on provided product details.
• No additional claims or outside information included.

HP OfficeJet Pro 8139e Wireless All-in-One Printer

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	HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer,...		Buy Now

The HP OfficeJet Pro 8139e Wireless All-in-One Printer delivers efficient printing, scanning, copying, and faxing in a compact, user-friendly design. It supports fast color and black-and-white printing with duplex functionality and an automatic document feeder. Wireless connectivity allows you to print and scan directly from your smartphone or laptop using the HP app.

This printer features a 2.7-inch touchscreen that simplifies operation and navigation. It incorporates HP Wolf Essential Security to help protect your sensitive data. Built with sustainability in mind, it uses HP-compatible cartridges and recycled plastics, aligning with eco-conscious office practices.

Its combination of multifunction capabilities and wireless convenience makes it a solid choice for busy office environments where space and efficiency matter.

Best for: small businesses and home offices needing a reliable, versatile all-in-one printer with wireless features and fast output.

Pros:

• Fast color and black-and-white printing with duplex and automatic document feeder
• Wireless printing and scanning via smartphone and laptop through the HP app
• Enhanced security with HP Wolf Essential Security
• Sustainable design using recycled plastics and HP-compatible cartridges

Cons:

• Uses proprietary HP cartridges which may limit cartridge options and increase ink costs
• Initial page print time may be slower, around 18 seconds
• Input tray capacity might require frequent refilling for high-volume printing

HP Laserjet Pro MFP 3101fdw All-in-One Printer

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	HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One Laser...		Buy Now

The HP LaserJet Pro MFP 3101fdw is designed for efficient, monochrome printing with a fast output of up to 35 pages per minute. It includes automatic duplex printing to reduce paper use. This all-in-one printer supports scanning, copying, and faxing, making it a versatile addition to any office.

Connectivity options are wide-ranging, featuring Ethernet, USB, Wi-Fi, and Bluetooth. These allow seamless integration with various devices and platforms. Its 250-sheet input tray accommodates diverse media sizes up to 8.5 x 14 inches, suited for everyday business needs.

Security is a key focus with features like HP Wolf Pro Security and cloud management tools. These help protect sensitive information while keeping workflows smooth and efficient. The printer’s design balances functionality with ease of use to support busy small business environments.

Best for: Small businesses and office teams seeking a fast, reliable monochrome all-in-one printer with flexible connectivity and strong security features.

Pros:

• Prints up to 35 pages per minute with automatic duplex to save time and paper.
• Multiple connectivity options including Ethernet, USB, Wi-Fi, and Bluetooth.
• Robust security features such as HP Wolf Pro Security and cloud management tools.
• Supports various media sizes up to 8.5 x 14 inches.

Cons:

• Monochrome printing only, which might limit color document needs.
• Power consumption during operation may be higher compared to some models.
• Single 250-sheet paper tray might require frequent refills in very high-volume settings.

Important:

Information is based solely on provided specifications without additional external data.

Canon imageCLASS MF465dw II Wireless Duplex Laser Printer

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	Canon imageCLASS MF465dw II - Wireless Duplex Laser Printer with...		Buy Now

The Canon imageCLASS MF465dw II is a monochrome laser printer designed for small and home offices. It offers fast printing speeds of up to 42 pages per minute and features a 5-inch color touchscreen for easy navigation. The device supports wireless connectivity and comes with a 50-sheet duplex automatic document feeder for efficient scanning and copying.

This versatile 4-in-1 printer handles printing, copying, scanning, and faxing tasks with ease. It includes a 250-sheet paper cassette that can be expanded to accommodate various media sizes up to legal. Automatic duplex printing helps save paper, making it suitable for hybrid work environments. You can connect via USB, wireless, or mobile apps like Apple AirPrint.

Built with ENERGY STAR certification, the imageCLASS MF465dw II is energy efficient and reliable. Its design supports seamless integration into small office setups. The printer’s capability to manage multiple tasks makes it a practical choice for businesses needing consistent, high-performance monochrome printing.

Best for: Small and home offices needing a versatile, fast, and reliable monochrome printer with wireless connectivity and duplex capabilities for hybrid work environments.

Pros:

• Fast print speed of up to 42 ppm with quick first print time
• 4-in-1 functionality including printing, copying, scanning, and faxing
• Easy wireless setup with support for mobile printing apps like Apple AirPrint
• Automatic duplex printing and 50-sheet duplex ADF for efficient document handling

Cons:

• Printing is limited to monochrome only, no color options available
• May require additional investment for high-capacity toner and extra paper cassette
• Could occupy more desk space than some compact printers

Important:

• Description is based solely on the provided product information
• No external data or claims have been included

Canon imageCLASS MF665Cdw Wireless All-in-One Printer

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	Canon Color imageCLASS MF665Cdw - Wireless Duplex Laser Printer,...		Buy Now

The Canon imageCLASS MF665Cdw is a wireless all-in-one printer designed for small businesses and home offices. It delivers fast, reliable color printing at speeds up to 26 pages per minute with a clear 600 x 600 dpi resolution. Its compact design features a 5-inch touchscreen for easy navigation and a 250-sheet paper capacity with automatic duplex printing.

This multifunction printer also includes a 50-sheet automatic document feeder that scans double-sided documents efficiently. Wireless connectivity supports printing from mobile apps like Canon PRINT and Apple AirPrint, allowing flexible printing options. The device offers energy-efficient operation, making it a practical choice for everyday office tasks.

Best for: Small businesses and home offices seeking a fast, reliable, and versatile color all-in-one printer with wireless connectivity and energy-efficient features.

Pros:

• High-speed color and monochrome printing at up to 26 pages per minute.
• Automatic duplex printing and scanning with a 50-sheet document feeder.
• Intuitive 5-inch color touchscreen and wireless/mobile app compatibility.
• Energy-efficient design supporting sustainable office use.

Cons:

• May be less portable due to its weight.
• Could have limited wired connectivity with only one USB port.
• Print resolution might not meet needs for ultra-high-definition quality.

Important:

All details are based solely on the provided specifications without additional claims.

Factors to Consider When Choosing Multifunction Printer Small Business

When choosing a multifunction printer for your small business, you’ll want to focus on print speed and connectivity options that fit your workflow. Don’t overlook print quality, paper handling capacity, and essential security features to keep your documents safe.

Balancing these factors guarantees you get a reliable and efficient printer tailored to your needs.

Print Speed Importance

How quickly your multifunction printer can produce documents plays a crucial role in maintaining your small business’s productivity. Faster print speeds reduce wait times and keep your workflow smooth, especially when deadlines loom or customer service depends on quick turnaround. Aim for printers offering high pages-per-minute (ppm) rates—like 36 ppm for monochrome or 26 ppm for color—to handle large print volumes efficiently.

Slow or inconsistent speeds create bottlenecks, causing delays that hurt your overall efficiency. Additionally, a high initial page output speed ensures your day-to-day printing runs without hiccups, minimizing downtime. By prioritizing print speed, you’ll keep your operations moving swiftly, letting you focus on what matters most: growing your business.

Connectivity Options Variety

Why settle for limited connectivity when your multifunction printer can offer versatile options tailored to your small business needs? Look for models that support Wi-Fi, Ethernet, USB, and Bluetooth to connect seamlessly with all your devices. Wireless options let you print and scan remotely from smartphones, tablets, or laptops, boosting your team’s flexibility.

Dual-band Wi-Fi (2.4GHz and 5GHz) ensures stable, fast connections even in busy offices. Also, check for cloud service compatibility and mobile app support, so you can manage tasks without being tied to the printer physically. Don’t overlook multiple ports like Ethernet and USB for secure, high-volume wired printing.

Choosing a printer with diverse connectivity options means smoother workflows and less downtime, perfectly matching the dynamic needs of your small business.

Print Quality Standards

Beyond connectivity, the quality of your prints plays a key role in representing your small business professionally. When evaluating print quality standards, focus on resolution—measured in dots per inch (dpi). Higher dpi means sharper images and text.

Laser printers often deliver better precision for text, while inkjets may excel in color nuances. For crisp black-and-white prints, aim for at least 600×600 dpi; for vibrant color, look for 1200×1200 dpi or higher. Consistency matters too: always use genuine toner or ink cartridges designed for your printer to maintain clarity.

Don’t overlook color accuracy, grayscale gradation, and sharpness—all influenced by your printer’s color management system and media handling. Prioritizing these factors guarantees your documents and marketing materials reflect your brand’s professionalism.

Paper Handling Capacity

Choosing a multifunction printer with ample paper handling capacity lets you spend less time refilling trays and more time focusing on your business. Aim for a printer with at least a 250-sheet input tray to handle larger print jobs seamlessly. If you regularly scan or copy multi-page documents, an automatic document feeder (ADF) holding 50 sheets or more will boost your efficiency.

Consider models with expandable trays, which can increase total capacity up to 900 sheets—ideal for high-volume printing. Also, check the printer’s media compatibility to ensure it supports various paper sizes and types, so you won’t need to reload frequently. Prioritizing these features helps maintain smooth workflows and keeps productivity high in your small business.

Security Features Necessity

Since your small business handles sensitive information daily, investing in a multifunction printer with robust security features is vital to protect your data. Look for printers offering secure print and user authentication, like PIN or pull-print options, to guarantee only authorized users can access documents. Encrypted connections safeguard your data during scanning and wireless transmission, preventing interception.

Firmware security updates are essential—they fix vulnerabilities and keep your device protected from evolving cyber threats. Features like secure boot and device access controls help restrict unauthorized access to the printer’s functions and stored documents. Prioritizing these security measures reduces the risk of data breaches, giving you peace of mind while managing your business’s confidential information efficiently and safely.

Cost Efficiency Considerations

When managing a small business, keeping printing costs under control can considerably impact your budget. Choose multifunction printers with high-yield toner or ink cartridges to lower your cost per page over time. Subscription services like Refresh EZ Print or Instant Ink can simplify supply management and reduce ongoing expenses by delivering toner automatically.

Opt for models with automatic duplex printing to cut paper use in half. Don’t just focus on the initial purchase price—evaluate ongoing costs like supplies and maintenance to assess true affordability. Energy-efficient features and eco-friendly modes help reduce electricity bills and support sustainability goals.

Device Size Compatibility

Although multifunction printers offer great features for small businesses, you need to make certain their size fits your office space comfortably. Start by measuring the available area, considering height, width, and depth, so the device doesn’t crowd your workspace. Check if the printer’s dimensions align with your existing furniture to maintain an organized environment.

Remember, multifunction models with scanning and copying features often have a larger footprint than basic printers. Don’t forget to verify the printer’s weight; heavier devices might require extra support or special handling during setup. In the end, measure doorways and pathways to ensure you can easily move the printer into place without damage or hassle.

Prioritizing device size compatibility helps you maintain an efficient, clutter-free office.

Frequently Asked Questions

How Do Multifunction Printers Impact Office Workflow Efficiency?

Multifunction printers boost your office workflow efficiency by combining printing, scanning, copying, and faxing in one device. You’ll save time, reduce clutter, and streamline tasks, letting your team focus more on important work and less on equipment.

What Are Common Maintenance Costs for Small Business Printers?

Don’t worry, maintenance isn’t as costly as you might think. Common expenses include ink or toner replacements, paper refills, occasional part swaps, and service fees.

Keeping up regular maintenance helps you avoid expensive breakdowns down the line.

Are There Eco-Friendly Multifunction Printer Options for Small Businesses?

Yes, you can find eco-friendly multifunction printers that use recycled materials, energy-saving modes, and refillable ink tanks. These options help reduce waste and lower your environmental impact while keeping your small business efficient and green.

Choosing printers with ENERGY STAR certification ensures they meet strict energy efficiency guidelines. Additionally, many models offer duplex printing to save paper and reduce consumption.

Refillable ink tanks and toner cartridges minimize plastic waste and lower operating costs. By selecting these eco-friendly features, your business supports sustainability without compromising performance.

How Does Printer Security Protect Sensitive Business Documents?

You’ll appreciate that 65% of businesses face document breaches annually; printer security protects your sensitive files by encrypting data, requiring authentication, and restricting access.

This keeps your business info safe from unauthorized eyes and cyber threats.

What Wireless Connectivity Issues Are Typical With Multifunction Printers?

You’ll often face issues like weak Wi-Fi signals, frequent disconnections, or compatibility problems with your network. Interference from other devices and outdated firmware can also disrupt your multifunction printer’s wireless connectivity.

Keep everything updated and close.

Conclusion

So, you want a multifunction printer that does it all without demanding a throne or a small fortune? Lucky for you, these options won’t just print, scan, and copy—they’ll practically run your small business while you pretend to work.

Just pick one, and watch your paperwork fears vanish faster than your last coffee break. Because who needs simplicity when you can have a high-tech sidekick that actually keeps up?

With the best multifunction printers for small business in 2026, you get efficiency, reliability, and versatility all in one device. These printers are designed to streamline your workflow and boost productivity. Choose the right multifunction printer, and let it become your ultimate office assistant.