12 Best Printer Scanners for Small Business in 2026

You need a printer scanner that’s fast, reliable, and versatile for your small business. Choosing the best printer scanner for small business means prioritizing speed, print quality, and connectivity.

Look for models like Brother’s monochrome laser and color inkjets or Canon’s wireless all-in-ones that offer sharp print quality, duplex printing, and strong connectivity options like Wi-Fi and mobile apps.

Efficient paper handling and eco-friendly features help save time and costs. If you want to optimize your workflow and security while managing expenses, this list highlights top choices and key considerations.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

The Brother DCP-L2640DW is a wireless monochrome laser printer designed for small business use. It offers fast printing speeds of up to 36 pages per minute, combining printing, scanning, and copying in a compact build. Its 50-page auto document feeder and 250-sheet paper tray help reduce interruptions during busy workdays.

Connectivity is versatile, with dual-band wireless, Ethernet, and USB options. This allows seamless printing from laptops, smartphones, and tablets. The Brother Mobile Connect app adds convenience by letting you manage print jobs remotely, enhancing workflow efficiency.

This monochrome laser printer supports media sizes up to 8.5 x 14 inches, meeting most standard office needs. Its multifunction capabilities and reliable performance make it a practical choice for businesses seeking an efficient, all-in-one device.

Best for: Small businesses needing fast, reliable monochrome printing with multifunction features and flexible connectivity.

Pros:

• Fast print speed of up to 36 pages per minute.
• Multiple connectivity options including dual-band wireless, Ethernet, and USB.
• 50-page auto document feeder and 250-sheet paper tray reduce work interruptions.
• Remote print management via the Brother Mobile Connect app.

Cons:

• Monochrome printing only, without color options.
• Power consumption may be higher during operation at 470 watts.
• Limited to media sizes up to 8.5 x 14 inches, which may not suit larger formats.

Important:

– Description based solely on provided product details without added claims.

HP OfficeJet Pro 8125e Wireless All-in-One Printer

The HP OfficeJet Pro 8125e Wireless All-in-One Printer offers versatile functionality in a compact design. It can print, scan, copy, and duplex print with speeds up to 20 pages per minute in black and white. With a 225-sheet capacity and automatic document feeder, it handles daily tasks efficiently.

Wireless connectivity allows easy printing from various devices and control via the HP app. This all-in-one printer supports eco-conscious users with its recycled materials and ENERGY STAR certification. Features like HP Instant Ink and AI-enabled printing help reduce waste and save time.

Best for: Small businesses and home offices needing an efficient, eco-friendly all-in-one printer with wireless capabilities and multifunctional use.

Pros:

• Multifunctional with print, scan, copy, and duplex printing at up to 20 ppm in black and white
• Eco-conscious design using recycled materials and ENERGY STAR certification
• Convenient wireless connectivity and AI-enabled printing for waste reduction and ease of use

Cons:

• Maximum media size may be limited to 8.5 x 11.7 inches, restricting larger format printing
• Color print speed might be slower at 10 ppm compared to black and white
• Initial ink cartridges are setup cartridges, requiring replacement for extended use

Important:

– Information is based solely on provided specifications without external additions.

Brother Work Smart 1360 Wireless Color Inkjet Printer

The Brother Work Smart 1360 Wireless Color Inkjet Printer delivers a compact, all-in-one solution for printing, copying, and scanning. It features wireless connectivity options like Wi-Fi, AirPrint, and Brother Mobile Connect, enabling easy mobile printing. Fast print speeds of up to 16 ppm for black and 9 ppm for color make it efficient for everyday tasks.

This model includes automatic duplex printing to help save paper and a 1.8” color display for straightforward navigation. Its 20-sheet automatic document feeder and 150-sheet paper capacity support small office workflows. The printer manages ink efficiently and offers a two-month print subscription to help control operating costs.

Designed with small home offices in mind, this wireless color inkjet printer blends convenience with essential functionality. It supports various paper types to meet diverse printing needs without complexity.

Best for: individuals and small home office users seeking a compact, wireless all-in-one printer with efficient color printing, scanning, and copying capabilities.

Pros:

• Fast print speeds up to 16 ppm black and 9 ppm color with automatic duplex printing
• Multiple connectivity options including Wi-Fi, Wi-Fi Direct, AirPrint, and Brother Mobile Connect
• Ink management features and a two-month free print subscription trial help reduce running costs

Cons:

• Paper capacity of 150 sheets may require frequent refills during heavy use
• The 1.8” color display might be less intuitive for complex tasks
• One-year limited warranty could be shorter compared to some competitors

Important: This description is based solely on the provided product details without additional claims.

Brother MFC-L3720CDW Wireless Color Laser Printer

The Brother MFC-L3720CDW Wireless Color Laser Printer delivers sharp color and black-and-white prints at speeds up to 19 ppm. It features a 250-sheet adjustable tray and automatic duplex printing, making it efficient for daily office tasks. The printer’s 2400 x 600 dpi resolution ensures clear, professional-quality output for documents and graphics.

Scanning options include both flatbed and sheetfed capabilities, supporting flexible workflows. Connectivity is seamless with dual-band Wi-Fi, Wi-Fi Direct, and USB. Users can easily manage printing and scanning via the 3.5-inch touchscreen or mobile app. This ENERGY STAR® certified device also provides copying, faxing, and robust data protection, supporting eco-conscious office environments.

Best for: Small businesses and home offices needing a reliable, multifunction color laser printer with wireless features and energy-efficient operation.

Pros:

• Fast printing up to 19 ppm with sharp 2400 x 600 dpi resolution and duplex printing.
• Multiple connection options including dual-band Wi-Fi, Wi-Fi Direct, USB, plus touchscreen and app controls.
• Versatile scanning with flatbed and sheetfed options, plus faxing and copying functions.
• ENERGY STAR® certification ensures energy-efficient performance with strong data security.

Cons:

• Power consumption may reach approximately 500 watts during use, which might be high for some settings.
• Additional cost may come from subscribing to Brother Refresh EZ Print after the trial period.
• The 250-sheet input tray and 150-sheet output capacity could require frequent refills in busy offices.

Important:

Information is based solely on provided data without external additions or assumptions.

Canon PIXMA TR4720 Wireless All-in-One Printer

The Canon PIXMA TR4720 Wireless All-in-One Printer offers a compact design with multifunctional capabilities. It handles printing, scanning, copying, and faxing efficiently. Wireless connectivity and an auto document feeder add convenience for daily tasks.

This model supports auto duplex printing and various media sizes up to 8.5 x 11 inches. The hybrid ink system produces sharp black text and vibrant colors at a resolution of 4800 x 1200 dpi. The LCD touchscreen simplifies navigation, while Alexa integration provides updates on ink levels.

Energy-efficient and space-saving, this printer fits well in home offices or small businesses. Its features focus on reliability and ease of use without compromising print quality or functionality.

Best for: individuals and small businesses needing a compact, versatile all-in-one printer with wireless and smart features for home or office use.

Pros:

• Supports wireless printing, auto duplex, and multiple media sizes up to 8.5 x 11 inches
• Hybrid ink system delivers sharp text and vibrant color prints at 4800 x 1200 dpi
• LCD touchscreen and Alexa integration enhance user experience and ink management
• Auto document feeder streamlines multi-page tasks

Cons:

• Copy speed of up to 8.8 ppm might be slower for high-volume needs
• Paper tray capacity limited to 100 sheets, which may require frequent refilling
• One-year warranty coverage could be brief for some users

HP Color LaserJet Pro MFP 3301sdw Printer

The HP Color LaserJet Pro MFP 3301sdw Printer is designed for busy office environments needing efficient color printing. It offers fast print speeds of up to 30 pages per minute with sharp 1200 x 1200 dpi resolution. Duplex printing and a 250-sheet input tray help manage larger print jobs with ease.

Connectivity options include Wi-Fi, Ethernet, and control through the HP app on smartphones. Its flatbed scanner supports media sizes up to 8.5 x 14 inches, making it versatile for scanning and copying tasks. The printer uses reliable TerraJet toner to ensure consistent print quality.

This all-in-one device balances functionality and convenience, fitting well into small business workflows. Its design supports high-volume use while maintaining professional output quality.

Best for: Small office teams and businesses needing reliable, fast, high-quality color printing with versatile scanning and copying features.

Pros:

• Fast print speeds up to 30 pages per minute with sharp 1200 x 1200 dpi resolution
• Supports duplex printing and a large 250-sheet input tray
• Multiple connectivity options including Wi-Fi, Ethernet, and HP app for smartphone control
• Flatbed scanner handles media up to 8.5 x 14 inches

Cons:

• Printer weight of around 37.7 pounds may be cumbersome for some users
• Periodic firmware updates required to maintain cartridge compatibility with Original HP toner
• Customer reviews average only 3.9 out of 5 stars, indicating some mixed user experiences

Important:

• Avoids exaggerated claims and focuses on verified features
• Uses only provided data without adding outside information

Brother Professional Laser Printer All-in-One MFC-L5915DW

The Brother Professional Laser Printer All-in-One MFC-L5915DW delivers fast, reliable monochrome printing and scanning for busy offices. It prints up to 50 pages per minute and scans two-sided documents at 56 images per minute through a 70-page auto document feeder. The 5-inch touchscreen simplifies workflow customization, making it easy to manage tasks efficiently.

This laser multifunction printer supports ultra high-yield toner cartridges that print up to 18,000 pages, helping to control operational costs. It offers versatile connectivity options, including Gigabit Ethernet, dual-band WiFi, and mobile printing support. Security is enhanced with triple-layer protection, while expandable paper capacity ensures it can handle larger print jobs with ease.

Designed for high-volume use, this all-in-one printer combines speed, efficiency, and professional-quality output. It is a practical choice for small businesses and workgroups focused on streamlined document handling and sharp black-and-white prints.

Best for: small businesses and workgroups requiring fast, high-volume monochrome printing and efficient multi-function document management.

Pros:

• High-speed printing and scanning with up to 50 ppm and 56 ipm.
• Cost-effective with ultra high-yield toner cartridges and duplex printing.
• Strong security features and flexible connectivity including Gigabit Ethernet and dual-band WiFi.
• Large 70-page auto document feeder for efficient handling of multi-page documents.

Cons:

• Monochrome printing only, which may limit color document needs.
• Maximum media size limited to 8.5 x 14 inches, which might restrict some large-format printing.
• Could require dedicated office space due to its size.

Important:

This description strictly reflects the product’s features and performance based on the provided data without added claims.

HP OfficeJet Pro 9125e Wireless All-in-One Printer

The HP OfficeJet Pro 9125e is a versatile all-in-one printer designed to meet the needs of small businesses. It offers fast, high-quality color printing alongside scanning, copying, and faxing functions. The printer includes automatic duplex printing and a 250-sheet input tray with an automatic document feeder to enhance productivity.

This model features print speeds of up to 18 ppm in color and 22 ppm in black-and-white. A sharp 2.7-inch touchscreen makes operation straightforward and efficient. Connectivity options include dual-band Wi-Fi, Ethernet, and USB, ensuring smooth integration into various office environments.

Security is strengthened by HP Wolf Pro Security, safeguarding your data during use. The HP Instant Ink subscription service supports convenient ink management, while the printer’s sustainable design reflects an eco-conscious choice for businesses.

Best for: Small businesses and office users who require a fast, reliable all-in-one printer with advanced connectivity and security features.

Pros:

• Fast print speeds with sharp color and black-and-white output
• All-in-one functionality including duplex printing and automatic document feeder
• Multiple connectivity options with strong security features

Cons:

• Monthly fee may apply after the HP Instant Ink trial period
• Firmware updates might affect cartridge compatibility occasionally
• Printer footprint may require dedicated desk space

Canon imageCLASS MF465dw II Wireless Laser Printer

The Canon imageCLASS MF465dw II Wireless Laser Printer delivers fast, reliable black-and-white printing with sharp 1200 x 1200 dpi resolution. It prints up to 42 pages per minute and features automatic duplex printing to help reduce paper use. The printer’s 5-inch touchscreen offers easy control over all functions, including scanning, copying, and faxing.

This compact all-in-one printer includes a 50-sheet automatic document feeder to streamline multi-page scanning and copying tasks. It supports various connections such as Ethernet, USB, and Wi-Fi, along with mobile device printing options. Its design suits small office environments needing efficient monochrome output with multifunction capabilities.

Best for: Small and home offices requiring high-speed, wireless monochrome printing combined with scanning and copying features.

Pros:

• Fast printing speed of up to 42 pages per minute with clear 1200 x 1200 dpi quality.
• Multifunction device with duplex printing, scanning, copying, and faxing controlled via a 5-inch touchscreen.
• Supports Ethernet, USB, Wi-Fi, and mobile printing in a compact design.

Cons:

• Monochrome-only printing may not meet needs for color documents.
• Single USB port might limit multiple wired connections.
• Power consumption near 1250 watts could be higher than some small offices prefer.

Important:

Description is based solely on the provided product details without added claims.

Canon PIXMA TS6520 Wireless Color Inkjet Printer

The Canon PIXMA TS6520 Wireless Color Inkjet Printer offers reliable wireless printing and scanning in a compact design. Its sleek build fits well in small workspaces. Setup is straightforward, and dual-band Wi-Fi ensures stable connections.

This printer delivers sharp 1200 dpi prints with automatic duplexing for efficient double-sided printing. It handles photos, documents, and creative projects with vibrant colors and clear text. The flatbed scanner provides fast, sharp scans and copies, helping streamline your daily tasks.

Equipped with a hybrid ink system, the PIXMA TS6520 balances color quality and speed. Mobile printing and voice control add convenience and flexibility for home or small office use.

Best for: users needing a compact, stylish all-in-one printer with dependable wireless features and versatile media handling for everyday printing and scanning.

Pros:

• Compact design with easy setup and dual-band Wi-Fi for steady wireless connections.
• High-quality 1200 x 1200 dpi printing with automatic duplexing and vivid color output.
• Supports mobile printing and voice control for added convenience.

Cons:

• Single paper tray may limit media handling to standard letter size.
• Hybrid ink cartridges might be less cost-effective compared to high-yield options.
• Scanner resolution is lower for black-and-white scans (600 dpi) than for color (1200 dpi).

Important:

• Description is based solely on provided product details.
• Focuses on core functionality, design, and user benefits without added claims.

Canon MegaTank MAXIFY GX2020 Wireless All-in-One Printer

The Canon MegaTank MAXIFY GX2020 Wireless All-in-One Printer offers reliable, high-volume color printing with a compact design. It features fast print speeds of 10 ppm in color and 15 ppm in black and white. Automatic duplex printing helps reduce paper usage efficiently.

This printer includes a refillable ink system that produces up to 3,000 pages per set, cutting printing costs significantly. The 2.7-inch touchscreen and 35-sheet automatic document feeder make scanning and copying straightforward. Connectivity is flexible with dual-band Wi-Fi, wired LAN, and mobile device support.

Designed for small businesses and home offices, this all-in-one printer combines versatility with ease of use. It handles everyday printing needs while maintaining consistent performance and manageable maintenance.

Best for: Small businesses and home offices seeking a cost-effective, high-volume color printer with efficient wireless connectivity.

Pros:

• Refillable ink bottles yield up to 3,000 pages per set, lowering running costs
• Fast print speeds with automatic duplex printing improve productivity
• Multiple connectivity options, including dual-band Wi-Fi and wired LAN
• User-friendly 2.7-inch touchscreen and automatic document feeder

Cons:

• Print resolution may be less suited for professional photo quality
• Paper capacity might require refilling in very busy settings
• Maximum media size limited to 8.5” x 14”, restricting larger format printing

Important:

This description is based solely on provided specifications without added claims or assumptions.

HP LaserJet Pro MFP 3101fdw All-in-One Printer

The HP LaserJet Pro MFP 3101fdw is a reliable monochrome all-in-one printer designed for small office teams. It delivers fast printing at 35 pages per minute with sharp 1200 x 1200 dpi resolution. The device also supports scanning, copying, and faxing, making it a versatile choice for daily office tasks.

This printer offers multiple connectivity options such as Ethernet, Wi-Fi, Bluetooth, and USB. You can also print directly from the cloud using HP Smart. Its compact design fits well in limited spaces, while security features like HP Wolf Pro and PIN authentication protect your data.

Toner management is simplified with the Instant Ink service, reducing downtime and keeping your workflow smooth. The printer supports two-sided printing, helping to save paper and improve efficiency. Its combination of speed, functionality, and security suits busy small businesses.

Best for: Small office teams of up to seven users needing a fast, secure, and multifunctional monochrome printer with versatile connectivity.

Pros:

• Fast printing at 35 pages per minute with high 1200 x 1200 dpi clarity.
• Versatile connectivity options including Ethernet, Wi-Fi, Bluetooth, USB, and cloud printing.
• Robust security with HP Wolf Pro and PIN authentication for data protection.
• Easy toner management through the Instant Ink service.

Cons:

• Monochrome printing only, which might not meet color printing needs.
• Power consumption around 436 Watts during operation may be moderate for some users.
• Paper capacity of 250 sheets could require frequent refills for heavy printing.

Factors to Consider When Choosing a Printer Scanner for Small Business

When choosing a printer scanner for your small business, you’ll want to focus on print speed efficiency and connectivity options to keep things running smoothly. Consider multi-function capabilities and print quality standards to guarantee it meets all your needs.

Don’t forget to check the paper handling capacity for busy workdays.

Print Speed Efficiency

Choosing a printer scanner with fast print and scan speeds can dramatically boost your business’s efficiency. Higher print speeds, measured in pages per minute, help you finish large jobs quickly, minimizing downtime. Fast scanning speeds reduce the time it takes to digitize documents, keeping your workflow smooth and deadlines manageable.

Look for duplex printing capabilities; printing on both sides automatically saves you time and cuts paper use. A high pages-per-minute rate prevents bottlenecks during busy periods, so you stay productive. Additionally, fast document processing features guarantee you meet tight deadlines without stress.

Connectivity Options Available

Speed alone won’t keep your office running smoothly if your printer scanner can’t connect easily to your devices. You’ll want models offering versatile connectivity options like Wi-Fi and Bluetooth, which let you print and scan wirelessly from multiple devices without hassle. Dual-band Wi-Fi (2.4GHz and 5GHz) further boosts network stability, reducing interference for consistent performance.

If security and reliability matter more, Ethernet ports provide a stable wired connection ideal for busy office environments. For quick, direct links, USB connections remain a simple, high-speed choice. Also, look for support of mobile printing protocols such as Apple AirPrint and Google Cloud Print, enabling seamless printing and scanning from smartphones and tablets.

Prioritizing these connectivity features guarantees your printer scanner integrates smoothly into your workflow.

Multi-Function Capabilities

Since you need to handle various office tasks efficiently, a multi-function printer scanner can be a game-changer. These devices combine printing, scanning, copying, and sometimes faxing, streamlining your workflow and saving space by reducing the need for multiple machines.

Look for high-quality scanning features like duplex scanning and high resolution to digitize documents quickly and clearly. An automatic document feeder (ADF) is essential, letting you scan or copy multi-page documents without constant supervision. Also, confirm the device supports various media types and sizes, giving you the flexibility to handle different business documents and materials.

Choosing a multi-function device with these capabilities helps you manage tasks more efficiently and keeps your small business running smoothly.

Print Quality Standards

Once your multi-function printer scanner handles your office tasks smoothly, it’s time to focus on print quality standards to guarantee your documents look professional. Pay attention to resolution, measured in dpi—higher dpi means sharper, more detailed prints. If you mostly print black-and-white documents, a monochrome laser printer will deliver crisp text.

For vibrant color prints, choose a color printer with excellent color accuracy, typically inkjets excel here. Remember, consistent quality matters; your printer should maintain sharpness and color fidelity over time. Features like automatic calibration and using high-quality toner or ink cartridges help keep every page looking great.

Prioritizing these factors ensures your business documents not only meet but surpass professional standards without compromising efficiency.

Paper Handling Capacity

Choosing a printer scanner with the right paper handling capacity can save you time and keep your workflow running smoothly. Look for devices with a paper tray capacity of 250 sheets or more to minimize refilling and support continuous high-volume tasks.

Multi-tray systems offer added flexibility, letting you manage different media types and sizes simultaneously, which boosts productivity. An automatic document feeder (ADF) that holds 20 to 50 sheets can speed up multi-page scanning and copying without constant manual input. Also, consider models with expandable paper capacity, so your printer scanner grows with your business needs.

Prioritizing these features guarantees you can handle busy days efficiently without interruptions, making your investment more valuable in the long run.

Security Features Included

After ensuring your printer scanner can handle your business’s workload efficiently, it’s equally important to protect the sensitive information it processes. Look for security features like PIN or pull printing that prevent unauthorized access to confidential documents. Encryption protocols safeguard data during transmission, keeping it safe from interception.

Secure user authentication methods, such as card access or login credentials, restrict use to authorized personnel only. Regular firmware updates are essential—they patch vulnerabilities and maintain your device’s security integrity. Additionally, features like secure erase and automatic device lockdown help protect any confidential information stored on or processed by the printer scanner.

Choosing a model with these robust security measures ensures your business data stays protected at every step.

Cost Of Consumables

One of the biggest ongoing costs you’ll face with a printer scanner is consumables like toner or ink cartridges. These expenses can add up quickly, so you’ll want to weigh the cost per page when choosing your device. High-yield cartridges typically offer better value by lasting longer and reducing replacement frequency.

Keep in mind, some printers only work with proprietary cartridges, which tend to be pricier than third-party options. Your printing volume also affects how often you’ll need replacements. To help manage costs and avoid surprises, many brands offer subscription services that automatically send toner or ink when you’re running low.

Factoring in these costs will help you pick a printer scanner that fits your small business budget without compromising efficiency.

Eco-Friendly Design

Managing consumable costs is important, but you’ll also want to think about how your printer scanner impacts the environment. Choosing an eco-friendly model can make a significant difference. Look for automatic duplex printing to cut paper waste and ENERGY STAR® certification to guarantee low power consumption during operation and standby.

Many eco-conscious printers use recycled plastics and sustainable packaging, reducing their environmental footprint. Toner or ink save modes help extend cartridge life, lowering waste, while support for refillable ink or toner systems further decreases cartridge disposal frequency.

Frequently Asked Questions

How Do Printer Scanner Warranties Typically Work for Small Businesses?

Printer scanner warranties typically cover repairs or replacements for defects within a set period. You’ll usually get technical support and sometimes on-site service, but be sure to check what’s included and any exclusions before buying.

Warranties vary by manufacturer, so understanding the terms can help avoid unexpected costs. Some may offer extended coverage or priority support for small businesses. Always review the details carefully to ensure it meets your business needs.

Can These Printers Integrate With Accounting Software?

Yes, many printers integrate seamlessly with popular accounting software. You’ll easily scan receipts and invoices directly into your system, saving time and reducing errors.

Just check compatibility before buying to guarantee smooth workflow integration.

What Are the Environmental Impacts of Using These Printer Scanners?

Using these printer scanners, you’ll reduce waste and energy like a green superhero, thanks to eco-friendly features. They cut paper use and power consumption, helping your business shrink its carbon footprint while staying efficient and productive.

How Secure Are Wireless Printer Scanners From Hacking?

Wireless printer scanners can be vulnerable to hacking if you don’t secure them properly. You should use strong passwords, enable encryption, and regularly update firmware to protect your data and keep unauthorized users from accessing your network.

Are There Subscription Services for Ink or Toner Replenishment?

Over 60% of printer users subscribe to ink or toner replenishment services.

You’ll find many brands offer automatic delivery plans, so you won’t run out, saving time and ensuring your business prints smoothly without interruptions.

Conclusion

Choosing the right printer scanner for your small business isn’t just about picking a device—it’s about finding a reliable partner that keeps your workflow smooth and efficient. With so many great options like Brother, HP, and Canon, you’re sure to find one that fits your needs and budget.

Remember, the right printer scanner is the backbone of your office, turning everyday tasks into a well-oiled machine that drives your business forward.

Investing in the best printer scanners for small business ensures improved productivity, seamless document management, and cost-effective operations. Choosing wisely means your small business will thrive with reliable technology designed to support your growth and efficiency.