12 Best Printers and Scanners for Small Business in 2026

You’ll want reliable, secure, and efficient printers and scanners for your small business in 2026. Options like the Brother DCP-L2640DW provide fast monochrome printing, while the Canon MAXIFY GX2020 handles versatile, cost-effective color tasks with ease.

Choosing the right device ensures your business stays productive and protected.

Models such as the HP LaserJet Pro MFP 3101sdw offer all-in-one functionality with strong security features and wireless connectivity, making them ideal for busy office environments.

Compact choices like the Canon PIXMA TS6520 fit well in small offices without sacrificing performance.

These printers and scanners balance speed, quality, and sustainability to meet your business needs.

Explore which option suits your small business best to enhance efficiency and maintain seamless operations.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

Preview	Product	Price
	Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser...		Buy Now

The Brother DCP-L2640DW is a versatile wireless monochrome laser printer designed for efficient black-and-white printing, scanning, and copying. It delivers fast print speeds of up to 36 pages per minute. The device features a 50-page automatic document feeder for smooth scanning tasks.

Its compact design includes a 250-sheet paper tray, reducing the need for frequent refills. Connectivity options are broad, supporting dual-band wireless, Ethernet, USB, and mobile printing via the Brother Mobile Connect app. Eco-friendly functions like Toner Save Mode and automatic duplex printing help minimize waste.

Best for: Small businesses and home offices requiring reliable monochrome printing with scanning and copying in a compact and eco-conscious machine.

Pros:

• Fast printing up to 36 pages per minute with efficient scanning via a 50-page auto document feeder.
• Multiple connection options including dual-band wireless, Ethernet, USB, and mobile app support.
• Eco-conscious features such as Toner Save Mode, automatic duplex printing, and ENERGY STAR® compliance.

Cons:

• Monochrome printing only, which might not meet needs for color output.
• Paper capacity limited to 250 sheets, possibly requiring more frequent refills in high-volume use.
• Weighs 25 pounds, which may affect portability compared to lighter models.

Important:

Text is based solely on provided information without added claims or outside data.

Brother Work Smart 1360 Wireless Color Inkjet Printer

Preview	Product	Price
	Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with...		Buy Now

The Brother Work Smart 1360 Wireless Color Inkjet Printer delivers a compact, all-in-one solution for small offices. It combines printing, copying, and scanning with features like auto-duplex and a 20-sheet automatic document feeder. Its wireless capabilities include Wi-Fi Direct and mobile app support, enabling seamless cloud and mobile printing.

This printer offers print speeds up to 16 ppm for black and 9 ppm for color with sharp resolution, suitable for both documents and photos. The 150-sheet paper capacity supports moderate print volumes, while energy-efficient design helps reduce power consumption. Ink monitoring tools with Page Gauge and a free Refresh EZ Print trial assist in managing printing costs effectively.

Best for: Small businesses and home office users who need a versatile, wireless all-in-one printer with efficient productivity features and reliable connectivity.

Pros:

• Wireless, Wi-Fi Direct, and mobile app support for flexible printing options
• Auto-duplex printing and 20-sheet auto document feeder for multitasking
• Ink monitoring with Page Gauge and free Refresh EZ Print trial to control costs

Cons:

• Print speeds may be modest for very high-volume tasks
• Paper capacity might require frequent refills in busy settings
• The 1.8” color display could be less convenient for detailed navigation

Important:

This description focuses solely on the provided features and specifications without adding external claims.

Canon MegaTank MAXIFY GX2020 Wireless All-in-One Printer

Preview	Product	Price
	Canon MegaTank MAXIFY GX2020 All-in-One Wireless Color Printer –...		Buy Now

The Canon MegaTank MAXIFY GX2020 is a compact, wireless all-in-one printer designed for small businesses. It offers printing, copying, scanning, and faxing functions, equipped with a 35-sheet automatic document feeder for efficiency. This inkjet printer delivers sharp color and black-and-white prints at speeds up to 15 pages per minute.

It uses refillable ink bottles, which help reduce the cost per page for high-volume printing. Duplex printing and a 2.7-inch touchscreen add convenience to daily tasks. The printer supports flexible media sizes up to 8.5” x 14” and connects via dual-band Wi-Fi, USB, or wired LAN.

This versatile device fits well in hybrid work environments, balancing performance with practical features. The Canon MegaTank MAXIFY GX2020 is suitable for users needing reliable, cost-effective color printing with wireless capability.

Best for: Small businesses and home offices requiring a multifunction inkjet printer capable of high-volume color printing and flexible connectivity.

Pros:

• Refillable ink bottles lower printing costs for large volumes.
• Multifunctional with printing, copying, scanning, and faxing features.
• Supports dual-band Wi-Fi, USB, and wired LAN connections.
• Includes a 35-sheet automatic document feeder for efficient handling.

Cons:

• Print speeds may be slower compared to some laser printers.
• Maximum media size of 8.5” x 14” could limit larger format printing.
• Paper capacity might require frequent refills during extensive print jobs.

Important: The description focuses solely on the provided product specifications and features without additional claims.

Canon PIXMA TS6520 Wireless Color Inkjet Printer

Preview	Product	Price
	Canon PIXMA TS6520 Wireless Color Inkjet Printer Duplex Printing,...		Buy Now

The Canon PIXMA TS6520 Wireless Color Inkjet Printer combines compact design with versatile functionality. It offers printing, scanning, and copying capabilities in a stylish white finish. The 1.42-inch OLED display provides easy control and setup.

This printer delivers sharp, vibrant prints using a 2-cartridge hybrid ink system. Automatic duplex printing helps reduce paper use. The high-resolution scanner produces clear, detailed copies and scans. Dual-band Wi-Fi and mobile printing options, including the Canon PRINT App and Apple AirPrint, enhance convenience.

Best for: users seeking a compact, stylish, and versatile all-in-one printer for home or small office use that offers high-quality color printing, scanning, and copying with convenient wireless and mobile connectivity.

Pros:

• Compact design with a user-friendly 1.42-inch OLED display and easy setup
• High-quality prints with a 2-cartridge hybrid ink system and automatic duplex printing
• Reliable dual-band Wi-Fi and support for multiple mobile printing options like Canon PRINT App and Apple AirPrint

Cons:

• Single paper tray limited to standard letter size (8.5″ x 11″) may restrict larger media handling
• Ink system uses dye-based color inks that may be less durable over time compared to pigment-based colors
• Scanning resolution for black-and-white is lower (600 dpi) compared to color scanning (1200 dpi), which might affect some document clarity

Important:

• Description is based solely on provided product details
• No additional claims or information beyond the supplied context

HP LaserJet Pro MFP 3101sdw All-in-One Printer

The HP LaserJet Pro MFP 3101sdw is a versatile all-in-one printer designed for efficient monochrome printing, scanning, and copying. It delivers sharp text with a resolution of 1200 x 1200 dpi and prints up to 35 pages per minute. Duplex printing and a 250-sheet input tray help streamline your workflow.

Connectivity options include wireless, Ethernet, and USB, along with mobile printing support through Apple AirPrint and Mopria. The 50-sheet automatic document feeder allows quick scanning and copying of multiple pages. This printer can handle large copy jobs, supporting up to 999 pages per run.

Best for: small to medium businesses and teams needing reliable high-speed monochrome printing combined with scanning and copying in one device.

Pros:

• Fast printing speed of up to 35 ppm with clear 1200 x 1200 dpi quality
• Multiple connectivity options including wireless, Ethernet, USB, and mobile printing
• Duplex printing and large input trays improve efficiency
• Automatic document feeder supports batch scanning and copying

Cons:

• Monochrome only, so no color printing capability
• Requires HP cartridges with chips, which may limit third-party options
• Initial toner cartridge yield of about 1,000 pages might require frequent replacement in high-volume use

Epson EcoTank ET-4800 Wireless All-in-One Printer

Preview	Product	Price
	Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank...		Buy Now

The Epson EcoTank ET-4800 is a versatile all-in-one wireless printer designed for efficient home office use. It features cartridge-free supertank technology, which reduces the need for frequent ink replacements. This system uses high-capacity ink tanks and EcoFit bottles, making refills simple and cost-effective.

This printer offers wireless printing, scanning, copying, and faxing in one compact device. The built-in flatbed scanner and color display help streamline your workflow. Additionally, Ethernet connectivity adds flexibility for various office setups.

The ET-4800 uses Epson’s Micro Piezo Heat-Free Technology to deliver sharp text and vibrant colors. Its eco-friendly design reduces cartridge waste, supporting sustainability without compromising performance.

Best for: Entrepreneurs and home office users seeking a reliable, all-in-one wireless printer with cartridge-free printing and versatile document management features.

Pros:

• Cartridge-free supertank technology lowers printing costs and ink replacements
• Wireless printing, scanning, copying, faxing, plus Ethernet connectivity
• EcoFit bottles simplify refills and reduce cartridge waste
• Sharp text and vibrant colors with Micro Piezo Heat-Free Technology

Cons:

• Initial setup may take some getting used to for new EcoTank users
• Larger ink tanks might require more space on the desk
• Some users may find the learning curve slightly steep at first

Important:

This description is based solely on the provided product details without added claims or outside information.

HP Color LaserJet Pro MFP 3301sdw Printer

Preview	Product	Price
	HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser...		Buy Now

The HP Color LaserJet Pro MFP 3301sdw Printer is a versatile all-in-one device designed for small office teams. It combines printing, scanning, copying, and duplex printing in a compact form. The printer offers fast speeds of up to 30 pages per minute in vibrant color or black and white.

It features a 250-sheet input tray to handle larger tasks efficiently. Connectivity options include Wi-Fi, Ethernet, and mobile app control, allowing easy access from various devices. The TerraJet toner ensures consistent, professional-quality prints for everyday office needs.

Weighing just under 38 pounds, this color laser printer fits well in limited spaces without sacrificing functionality. Its design supports reliable performance with straightforward operation, suitable for busy work environments.

Best for: Small office teams needing a reliable and efficient all-in-one color laser printer with versatile connectivity and duplex capabilities.

Pros:

• Fast print speeds up to 30 pages per minute in color and black & white
• Supports automatic duplex printing and holds 250 sheets in the input tray
• Multiple connectivity options including Wi-Fi, Ethernet, and mobile app control
• Consistent professional-quality prints using TerraJet toner

Cons:

• Printer weight may limit portability
• Firmware updates might be necessary for toner cartridge compatibility
• Average customer rating suggests varied user experiences

Important:

– Description based solely on provided product details without additional claims

Brother HL-L2480DW Wireless Monochrome Laser Printer

Preview	Product	Price
	Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser...		Buy Now

The Brother HL-L2480DW is a wireless monochrome laser printer designed for efficiency in small workspaces. It delivers sharp black-and-white prints at speeds up to 36 pages per minute. Its automatic duplex printing helps save paper and time.

This multifunction device also copies and scans, featuring a 2.7-inch touchscreen for easy access to cloud services such as Google Drive and Dropbox. The printer supports various media types with a 250-sheet tray and a manual feed slot. It is ENERGY STAR® certified, highlighting its energy efficiency.

Mobile printing and advanced security options enhance convenience and protect sensitive information. A toner subscription service is available to help manage supply costs. This compact, reliable printer suits busy small offices and home users who need dependable performance.

Best for: Small offices and home users requiring a fast, multifunction monochrome laser printer with wireless and cloud connectivity.

Pros:

• Prints sharp black-and-white documents at up to 36 pages per minute with automatic duplexing
• Features a 2.7-inch touchscreen for easy cloud service access
• Supports versatile media handling with a 250-sheet tray and manual feed slot
• ENERGY STAR® certified for energy efficiency

Cons:

• Monochrome printing only, which might limit color document needs
• Initial print time of about 8.5 seconds may be slower compared to some models
• 250-sheet paper tray may require frequent refills in very high-volume environments

Important:

– Description uses only provided data without unverified claims or extra information

HP LaserJet Pro MFP 3101fdw All-in-One Printer

Preview	Product	Price
	HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser...		Buy Now

The HP LaserJet Pro MFP 3101fdw is a versatile all-in-one printer designed for small office environments. It delivers fast monochrome printing at up to 35 pages per minute, with sharp 1200 x 1200 dpi resolution. The device supports auto duplex printing and has a 250-sheet paper capacity to handle everyday tasks efficiently.

Connectivity options include Ethernet, USB, Bluetooth, and Wi-Fi, offering flexibility across various devices and operating systems like Windows, Mac, and Android. Security features such as HP Wolf Pro Security and PIN authentication help keep sensitive information protected. Supplies management is simplified through Instant Ink and centralized control tools.

Compact yet powerful, this printer is ideal for small teams needing reliable print, scan, copy, and fax capabilities. Its design balances performance with user-friendly features to support office productivity.

Best for: Small office teams of up to seven users requiring a dependable, secure all-in-one monochrome laser printer with diverse connectivity and easy supply management.

Pros:

• Fast monochrome printing at 35 ppm with high-quality 1200 x 1200 dpi and auto duplex.
• Multiple connectivity options including Ethernet, USB, Bluetooth, and Wi-Fi.
• Strong security with HP Wolf Pro and PIN authentication.
• Convenient supplies management via Instant Ink and centralized tools.

Cons:

• Printing is limited to monochrome, which may not fit color printing needs.
• The 250-sheet capacity might require frequent refills in busy settings.
• Power consumption of 436 Watts during operation may be higher than some alternatives.

Important:

• Information is based solely on the provided data.
• Focus is on functionality, design, and intended use without added claims.

HP Color LaserJet Pro MFP 3301fdw Printer

Preview	Product	Price
	HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser...		Buy Now

The HP Color LaserJet Pro MFP 3301fdw is a versatile all-in-one printer designed for small business environments. It delivers fast, professional-quality color printing at speeds up to 26 pages per minute. The printer uses advanced TerraJet toner and offers a resolution of 600×600 dpi for crisp, vivid output.

This model supports automatic duplex printing and scanning, which helps boost efficiency and reduces paper use. It can handle various media sizes up to 8.5 x 14 inches and has a 250-sheet input capacity. Connectivity options include dual-band Wi-Fi, Ethernet, and USB ports, allowing seamless integration into office networks.

Built for reliability, the HP Color LaserJet Pro MFP 3301fdw combines functionality with ease of use. Its robust design supports the demands of busy teams needing quick access to printing, scanning, copying, and faxing capabilities. The printer’s security features are maintained through regular firmware updates, ensuring safe document management.

Best for: Small business teams requiring fast, reliable, and high-quality color printing and scanning with versatile connectivity.

Pros:

• Produces vivid, professional-quality color prints at speeds up to 26 pages per minute
• Supports automatic duplex printing and scanning to enhance productivity
• Offers multiple connectivity options including dual-band Wi-Fi, Ethernet, and USB

Cons:

• Media size support is limited to 8.5 x 14 inches, which might not suit larger format needs
• Requires use of HP-specific toner cartridges and firmware updates, potentially increasing consumable costs
• Weighs nearly 38 pounds, which may require a dedicated office space

Important:

All information is based solely on the provided data without additional claims or specifications.

Canon imageCLASS MF665Cdw Wireless Duplex Laser Printer

Preview	Product	Price
	Canon Color imageCLASS MF665Cdw - Wireless Duplex Laser Printer,...		Buy Now

The Canon imageCLASS MF665Cdw is a versatile wireless duplex laser printer designed for efficient multitasking. It delivers fast print speeds of up to 26 ppm and features a 5-inch color touchscreen for intuitive operation. The 50-sheet duplex automatic document feeder (ADF) enables quick scanning and two-sided printing, saving both time and paper.

This all-in-one printer supports wireless connectivity, including compatibility with Chromebooks and mobile apps, making it easy to print from various devices. Direct USB access adds further convenience. The ENERGY STAR-certified device uses Canon Genuine Toner to produce sharp, high-quality prints with consistent results.

Built for small businesses and home offices, the imageCLASS MF665Cdw balances performance and ease of use. Its compact yet functional design fits well in busy work environments, offering reliable duplex printing and scanning to streamline workflows.

Best for: Small businesses and home office users seeking a fast, wireless all-in-one printer with efficient duplex printing and scanning capabilities.

Pros:

• Fast print speeds up to 26 ppm with a responsive first page out time
• 50-sheet duplex ADF and automatic two-sided printing for improved document handling
• Wireless connectivity compatible with Chromebooks and mobile apps
• ENERGY STAR-certified for energy efficiency

Cons:

• May be less suitable for very high-volume printing due to 250-sheet paper capacity
• Copy resolution and speed might be lower compared to advanced models for intensive copying
• Could require a dedicated space because of its size

Important:

This description is based solely on provided product specifications without additional claims or external data.

HP LaserJet MFP M234sdw Wireless Printer

Preview	Product	Price
	HP LaserJet MFP M234sdw Wireless Printer, Print, scan, Copy, Fast...		Buy Now

The HP LaserJet MFP M234sdw Wireless Printer delivers fast, dependable monochrome printing and scanning for small teams. It prints up to 30 pages per minute and scans at a resolution of 600×600 dpi using a 40-page auto document feeder. This printer supports automatic duplex printing and a 150-sheet input tray, handling envelopes and labels with ease.

Connectivity is versatile with dual-band Wi-Fi, Ethernet, USB, and mobile device support through the HP Smart app. Its compact design fits well in limited spaces. Energy Star certification ensures efficient power use while built-in security features help protect sensitive information.

This multifunction printer is designed for users who value speed, reliability, and connectivity in a compact form. It streamlines workflows without compromising energy efficiency or print quality, making it a practical choice for everyday office tasks.

Best for: Small teams of 1-5 users needing efficient monochrome printing and scanning with flexible connectivity options.

Pros:

• Fast print speeds of up to 30 pages per minute with automatic duplex capability
• Multiple connection options including dual-band Wi-Fi, Ethernet, USB, and HP Smart app support
• Compact design featuring a 40-page auto document feeder and Energy Star certification

Cons:

• Limited to monochrome printing, which might not suit color printing needs
• The 150-sheet paper tray may require frequent refilling during heavy use
• Scan resolution of 600×600 dpi might be insufficient for highly detailed scans

Important:

– Description is based solely on the provided product details without added claims or external information.

Factors to Consider When Choosing a Printer and Scanner for Small Business

When choosing a printer and scanner for your small business, you’ll want to prioritize printing speed and reliable connectivity options. Make sure the print quality meets your professional standards while keeping operating costs manageable. Don’t forget to check for essential security features to protect your sensitive information.

Printing Speed Importance

Printing speed plays a crucial role in keeping your small business running smoothly. When you choose a printer with higher printing speeds, you can complete large print jobs quickly, boosting productivity. Fast printers reduce wait times for both employees and customers, which improves workflow efficiency and keeps everyone satisfied.

Printing speeds are measured in pages per minute (PPM), so look for a printer with a higher PPM to get faster output. If your business handles high volumes, aim for a printer that offers at least 30 PPM to meet tight deadlines without stress. Prioritizing printing speed ensures your daily operations won’t stall due to slow document processing, helping you maintain a steady pace and keep your team focused on what matters most.

Connectivity Options Variety

Choosing a printer and scanner with multiple connectivity options can considerably boost your small business’s efficiency. You’ll want devices supporting Wi-Fi, Ethernet, USB, and wireless direct to maximize versatility. Dual-band Wi-Fi (2.4GHz and 5GHz) ensures stable connections even with many devices on your network.

Ethernet offers a reliable wired alternative, cutting down wireless interference and enhancing network reliability. Don’t overlook mobile printing support like Apple AirPrint and Mopria—it lets you print or scan directly from smartphones and tablets, perfect for on-the-go tasks. Additionally, a device with an auto document feeder combined with network capabilities streamlines your workflow, enabling multiple users to scan or copy documents seamlessly.

Prioritizing connectivity variety helps you adapt to different office setups and keeps your operations running smoothly.

Print Quality Standards

Although many factors influence your choice, print quality standards play an essential role in selecting the right printer and scanner for your small business. You should prioritize higher print resolution, measured in dpi, to guarantee sharper, more detailed images and text. Color accuracy and vibrancy matter greatly, especially if you handle photos or graphics, so look for printers with consistent color calibration and advanced color management features.

Uniform output across multiple pages helps maintain your professional appearance. For scanners, optical resolution and image processing capabilities determine how clearly and precisely your documents are captured. By focusing on these print quality factors, you’ll produce polished, reliable results that reflect well on your business and meet your daily operational needs effectively.

Operating Cost Efficiency

High-quality prints and scans mean little if your operating costs quickly drain your budget. You should prioritize printers with automatic duplex printing and toner-saving modes to cut paper and toner use, lowering ongoing expenses. Opt for models supporting high-yield cartridges to print more pages per replacement, reducing how often you buy new supplies.

Compare the cost per page—laser printers usually offer a much lower rate than inkjets, especially for black-and-white printing. Consider subscription services that auto-replenish toner or ink at discounted prices, helping you manage costs efficiently over time. Also, check for ENERGY STAR-certified machines, as their energy-efficient design cuts electricity bills during extended use.

These factors guarantee your printer and scanner stay affordable long after purchase.

Security Features Necessity

When handling sensitive business documents, you can’t afford to overlook security features in your printer and scanner. Features like secure printing, user authentication, and encryption protect your information from unauthorized access. Advanced options such as PIN or pull printing ensure only authorized users retrieve documents, reducing the risk of leaks.

Regular firmware updates and strong security protocols guard against cyber threats targeting network-connected devices. If you work remotely, secure cloud access and encrypted data transmission keep your data confidential during printing and scanning. Additionally, monitoring and management tools let you track device usage in real-time and spot potential security breaches early.

Prioritizing these features helps safeguard your business’s sensitive information and uphold compliance with data protection standards.

Frequently Asked Questions

How Do I Recycle Printer Cartridges Responsibly?

You can recycle printer cartridges responsibly by returning them to manufacturer programs, dropping them off at local recycling centers, or using mail-in services.

Don’t toss them in the trash, as they contain harmful chemicals that need proper handling.

What Security Features Protect My Business Data on Printers?

You’d think printers guard your secrets like Fort Knox! They use encryption, secure boot, user authentication, and data wiping to protect your business info.

These features stop hackers from sneaking in or stealing sensitive documents.

Can Printers Integrate With Cloud Storage Services?

Yes, you can integrate many printers with cloud storage services like Google Drive or Dropbox. This lets you directly scan to or print from the cloud, streamlining your workflow and keeping your documents accessible anywhere.

What Are the Common Troubleshooting Steps for Paper Jams?

You’ll want to turn off the printer, carefully remove jammed paper, check for torn bits inside.

Verify paper trays are properly loaded, and avoid overfilling. Restart the printer, and consult the manual if jams persist.

How Do Printer Warranties Typically Work for Small Businesses?

Printer warranties usually cover defects and repairs for a set time, often one year. You’ll need proof of purchase and should contact the manufacturer directly.

Some offer extended plans tailored for small business needs.

Conclusion

Choosing the right printer and scanner for your small business isn’t just about specs—it’s about making your work easier, faster, and smarter. Whether you need crisp laser precision or vibrant inkjet colors, the perfect device is out there waiting.

So, weigh your options, consider your needs, and take the leap. After all, the right printer is more than a machine—it’s your business’s silent partner, printing success one page at a time.

Investing in the best printers and scanners for small business ensures reliability, efficiency, and quality output. Make your choice today to boost productivity and streamline your workflow.