6 Best Printers for Scanning in 2025 – Top Picks for Quality and Speed

You’ll want a printer that balances fast, high-quality scanning with versatile printing. The Brother DCP-L2640DW excels at speedy monochrome tasks, while HP’s DeskJet 2827e offers affordable color scanning for home use.

For higher volume and professional needs, the HP OfficeJet Pro 8125e and 9125e deliver duplex scanning, large paper trays, and mobile support. Each model suits different workflows, so exploring their features will help you find the perfect fit for your scanning demands.

Brother DCP-L2640DW Wireless Compact Monochrome Laser Printer with Copy and Scan

The Brother DCP-L2640DW is a compact and efficient all-in-one monochrome laser printer designed to streamline your small business tasks. It tackles printing, copying, and scanning with speed and precision, helping you stay productive without cluttering your workspace. Its fast print speed of up to 36 pages per minute means less waiting and more getting done.

This device’s 50-page auto document feeder simplifies handling multi-page documents, reducing manual intervention during scanning or copying. Whether you’re dealing with contracts, reports, or invoices, the DCP-L2640DW keeps your workflow smooth and uninterrupted.

Connectivity is seamless with built-in dual-band wireless, Ethernet, and USB options. This flexibility lets you connect securely from various devices and locations. Using the Brother Mobile Connect app, you can manage your printing and scanning tasks remotely, ensuring convenience when you’re away from the office.

Maintenance is straightforward thanks to its reliable build and efficient toner usage, minimizing downtime. However, since it only prints in monochrome, it’s best suited for businesses focused on black-and-white documents rather than color prints. The scanning speed is optimized for black-and-white images, which may be slower with color scans.

Best for: Small businesses needing a fast, reliable all-in-one monochrome laser printer with versatile connectivity and space-saving design.

What We Like:

• Fast print speed of up to 36 pages per minute boosts efficiency.
• 50-page auto document feeder simplifies multi-page tasks.
• Multiple connectivity options including dual-band wireless and Ethernet.
• Remote management via Brother Mobile Connect app.
• Compact design fits neatly into small office spaces.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Compact design (specifics not provided)
Weight	Not specified
Color Options	Monochrome (black and white)
Connectivity	Dual-band wireless, Ethernet, USB

HP DeskJet 2827e Wireless All-in-One Color Inkjet Printer (6W7F5A)

Discover how the HP DeskJet 2827e Wireless All-in-One Printer can simplify your home printing tasks. Designed to fit effortlessly into everyday life, this compact printer handles printing, scanning, and copying with ease. Its small footprint saves space, making it ideal for home offices or family rooms where room is limited.

This printer delivers clear, reliable prints at moderate speeds—up to 7.5 ppm in black and 5.5 ppm in color—perfect for daily documents and photos. Thanks to HP’s built-in AI technology, your prints come out clean and precise, reducing unwanted marks and smudges. The 60-sheet input tray holds enough paper for routine use, though larger jobs may require more frequent refills.

Connectivity is straightforward with wireless support and the HP Smart app, enabling printing directly from smartphones or tablets. This flexibility means you can work from anywhere in your home without hassle. Maintenance is made easier with the included three months of HP Instant Ink, helping you avoid unexpected cartridge replacements.

Built with eco-conscious materials and Energy Star certification, this printer supports sustainable home use. However, it requires HP cartridges with chips, limiting third-party ink options. Its moderate print speed may not meet high-demand professional needs, but it excels as an affordable, user-friendly all-in-one device for everyday home use.

Best for: individuals and families who want an affordable, compact, and eco-friendly all-in-one printer for everyday home printing, scanning, and copying tasks.

What We Like:

• Wireless printing and mobile device support via HP Smart app.
• Includes 3 months of HP Instant Ink subscription to manage ink efficiently.
• Compact design fits easily into small spaces.
• Eco-friendly build with recycled plastics and Energy Star certification.

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Compact (exact size not specified)
Weight	Not specified
Printing Technology	Inkjet
Input Tray Capacity	60 sheets
Connectivity	Wireless (Wi-Fi), HP Smart app
Included Ink	3 months of HP Instant Ink
Energy Certification	Energy Star certified

HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer (405T6A)

The HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer offers a smart solution for busy home offices. It combines easy wireless connectivity with multifunctional capabilities to simplify your daily tasks. This printer helps reduce downtime, letting you print, scan, and copy efficiently without complicated setups.

Designed for convenience, it features a 2.7-inch touchscreen and an automatic document feeder, making batch scanning and duplex printing straightforward. Its fast print speeds of up to 20 pages per minute in black and 10 in color keep up with your workflow. Dual-band Wi-Fi and Ethernet options provide flexible network connections for seamless device integration.

Maintenance is hassle-free with the HP app, which allows you to manage print jobs and monitor ink levels from any device. The printer’s use of over 45% recycled plastic supports eco-conscious choices, while built-in security features protect your sensitive information during wireless communication.

While it offers solid performance, it accepts only cartridges with HP chips, limiting third-party ink use. The input tray holds up to 225 sheets, and the output tray can accommodate 60 sheets, suitable for moderate print volumes. It supports standard letter-size media up to 8.5 x 11.7 inches.

Best for: Home office users seeking a versatile, wireless all-in-one printer that balances speed, quality, and eco-friendly design.

What We Like:

• Fast and reliable printing up to 20 ppm black and 10 ppm color
• Easy wireless setup with dual-band Wi-Fi and Ethernet
• Intuitive 2.7-inch touchscreen and automatic document feeder
• Eco-conscious build using recycled materials
• Secure wireless communication features

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W x D x H)	Approx. 17.3 x 14.9 x 9.7 in
Weight	Approx. 19.1 lb (8.66 kg)
Color Options	White with black accents
Media Size Supported	Up to 8.5 x 11.7 inches

HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer (403X0A)

Experience the power of efficient multitasking with the HP OfficeJet Pro 9125e Wireless All-in-One Printer. Designed to handle the demands of a busy office, this printer combines high-speed printing, scanning, copying, and faxing into one compact device. It streamlines your workflow by supporting duplex printing at up to 22 pages per minute in black, reducing paper use and saving time.

The 250-sheet input tray and auto document feeder keep your tasks flowing, minimizing interruptions. Its intuitive 2.7-inch touchscreen simplifies navigation, letting you manage jobs quickly without hassle. Wireless connectivity is enhanced with dual-band Wi-Fi and the HP app, so you can print and control the printer directly from your smartphone or tablet, even when away from your desk.

Maintenance is straightforward with the HP Instant Ink subscription, which ensures you never run low on ink. This service helps avoid unexpected downtime and keeps your printing costs predictable. Built-in security features protect your network and data, making it a reliable choice for office environments where safety is a priority.

While the printer accepts only HP cartridges with built-in chips, this restriction helps maintain print quality and device reliability. The touchscreen, although compact, balances functionality with space-saving design. After the initial Instant Ink trial, a subscription fee applies unless canceled, which should be considered in ongoing costs.

Best for: busy offices needing a fast, versatile all-in-one printer with robust wireless connectivity and efficient ink management.

What We Like:

• High-speed duplex printing up to 22 ppm for enhanced productivity
• Dual-band Wi-Fi and HP app support for flexible wireless operation
• 250-sheet tray and auto document feeder reduce workflow interruptions
• HP Instant Ink subscription ensures consistent ink supply
• Built-in security features safeguard office network and data

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	Approx. 17.1 × 20.7 × 11.9 in
Weight	Approx. 19.9 lb (9.03 kg)
Color Options	White / Gray
Connectivity	Dual-band Wi-Fi, USB
Display	2.7-inch color touchscreen

Brother Professional Laser Printer MFC-L2900DW All-in-One

Experience efficient and high-quality monochrome printing and scanning with the Brother Professional Laser Printer MFC-L2900DW All-in-One. Designed to tackle demanding office tasks, this printer offers fast output at 36 pages per minute, helping you complete jobs quickly without compromising clarity. Its advanced scanning technology captures documents in a single pass, saving you valuable time.

The 50-page automatic document feeder combined with automatic duplex printing reduces manual handling and paper waste, streamlining your workflow. Whether you need to print double-sided reports or scan multiple pages at once, this model simplifies everyday office processes. Its compact design fits well in small workspaces while maintaining professional performance.

Connectivity options are versatile, including dual-band wireless, Ethernet, and USB, allowing seamless integration with your office network. The Brother Mobile Connect app enhances mobility by enabling print and scan tasks directly from your smartphone. The 3.5-inch touchscreen facilitates easy navigation and quick access to cloud services like Google Drive and Dropbox for convenient document management.

Maintenance is straightforward with an energy-efficient design that lowers power consumption and reduces warm-up times. While the monochrome-only printing suits text-heavy documents, it may not be ideal for color needs. The smaller touchscreen might also be a consideration for users preferring larger controls.

Best for: Small businesses and professionals seeking fast, reliable monochrome printing and scanning with efficient workflow and mobile connectivity.

What We Like:

• Fast 36 ppm monochrome printing with sharp text quality
• Single-pass scanning with a 50-page auto document feeder
• Automatic duplex printing to reduce paper use
• Multiple connectivity options including wireless and mobile app support
• Energy-efficient design that shortens warm-up times

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (WxDxH)	16.1 x 15.7 x 12.7 inches
Weight	16.5 lbs (7.5 kg)
Printing Technology	Monochrome Laser
Connectivity	Dual-band wireless, Ethernet, USB
Touchscreen	3.5-inch color display

HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer (404M0A)

Looking for a reliable all-in-one printer that keeps your office running smoothly? The HP OfficeJet Pro 9135e Wireless All-in-One combines fast, high-quality printing with versatile functions to meet your daily business needs. It quickly produces sharp color prints at 20 ppm and crisp black pages at 25 ppm, helping you manage tasks without delays.

This printer not only handles printing but also scans, faxes, and prints double-sided automatically. Its two 250-sheet trays mean fewer interruptions to reload paper during busy days. The intuitive 4.3-inch touchscreen simplifies operation, while dual-band Wi-Fi and the HP app make wireless and mobile printing straightforward and efficient.

Maintenance is hassle-free with AI-enhanced printing that improves document clarity, especially for emails and web pages. Security is a priority, too, with HP Wolf Pro Security protecting your sensitive information. Plus, its eco-conscious design includes over 40% recycled plastic, supporting greener office practices.

Keep in mind, this model requires HP cartridges with proprietary chips, which may limit ink options. After the included 3-month Instant Ink trial, ongoing subscription costs should be considered for budgeting. It’s a robust choice for busy offices but might be more advanced than necessary for simple home use.

Best for: Small to medium-sized offices needing a fast, versatile, and secure all-in-one printer with strong mobile and eco-friendly features.

What We Like:

• High-speed printing with sharp color and black text output
• Multifunctional with scanning, faxing, and automatic two-sided printing
• Dual 250-sheet trays reduce paper reloads during peak use
• Easy wireless and mobile printing via the HP app
• Built-in security with HP Wolf Pro Security safeguards data

Specification:

Feature	Details
Manufacturer	HP
Model	OfficeJet Pro 9135e
Printer Type	Wireless All-in-One Inkjet
Print Speed (Color)	Up to 20 ppm
Print Speed (Black)	Up to 25 ppm
Paper Capacity	Two trays, 500 sheets total
Touchscreen Size	4.3 inches
Connectivity	Dual-band Wi-Fi, Mobile App
Eco Features	Over 40% recycled plastic

Factors to Consider When Choosing a Printer for Scanning

When choosing a printer for scanning, you’ll want to check its scan resolution quality to guarantee clear images. Consider the document feeder capacity and scanning speed to match your workflow needs.

Also, look at connectivity options and mobile scanning support for convenience and flexibility.

Scan Resolution Quality

Because scan resolution directly impacts image clarity, you’ll want to select a printer with a scanner that meets your quality needs. Resolution is measured in dots per inch (DPI), and higher DPI means clearer, more detailed scans. For everyday documents, 300 DPI usually suffices, producing legible text and standard images without huge files.

However, if you need to digitize photos, fine line drawings, or archive important documents, aim for at least 600 DPI. Some advanced printers offer 1200 DPI or more, ideal for professional-quality images and artwork.

Keep in mind, higher resolution scans increase file size and processing time, so balance quality with efficiency depending on your typical scanning tasks. Choose a printer that fits your resolution needs to ensure crisp, accurate digital copies every time.

Document Feeder Capacity

Choosing a printer with the right scan resolution guarantees sharp images, but managing multiple pages efficiently also matters. That’s where document feeder capacity comes in. A higher auto document feeder (ADF) capacity lets you scan or copy many pages without constant reloading.

Most models offer capacities between 20 and 50 sheets, but if you scan frequently or handle large jobs, aim for at least a 50-sheet ADF. This reduces interruptions and keeps your workflow smooth. Keep in mind, though, larger feeders can increase the printer’s size and weight, affecting portability and desk space.

Speed of Scanning

Although scan quality matters, you’ll save valuable time by prioritizing scanning speed, especially when handling large document volumes. Scanning speed is measured in images per minute (IPM) or pages per minute (PPM); higher values mean faster performance. If you often scan numerous pages, choose a printer with a high-speed scanner and an automatic document feeder (ADF).

This lets you process multiple pages at once without constant supervision. Keep in mind, scanning speed varies with resolution and color settings—lower resolutions scan faster. For busy environments where deadlines loom, rapid throughput guarantees you stay productive and efficient.

Connectivity Options Available

When you pick a printer for scanning, paying close attention to connectivity options can make your workflow much smoother. Make sure the printer supports Wi-Fi or Ethernet, enabling wireless scanning and easy integration with your devices. Look for dual-band Wi-Fi (2.4GHz/5GHz) support to ensure stable, fast connections.

It’s also important the printer handles secure multi-device connections, protecting sensitive scans during transfer. Verify compatibility with mobile apps, so you can remotely manage and scan documents from smartphones or tablets. While checking connectivity, don’t forget features like auto document feeders and duplex scanning that boost efficiency.

Prioritizing these connectivity options helps you scan seamlessly without interruptions, saving time and avoiding hassles.

Mobile Scanning Support

Since mobile scanning has become essential for many users, you’ll want a printer that supports wireless or mobile connectivity like Wi-Fi or Bluetooth for easy scanning from your smartphone or tablet. Look for models with dedicated mobile scanning apps or built-in features that let you scan directly to your device or cloud services.

Make sure the scanner supports multiple file formats such as PDF, JPEG, and TIFF, and offers handy tools like automatic document detection and auto-cropping to improve mobile scans. Prioritize printers with high-resolution scanning, ideally 600 dpi or higher, to get clear, detailed digital copies.

Also, confirm the printer’s compatibility with your mobile operating system and check for user-friendly workflows that simplify scanning tasks on the go.

Software Compatibility Features

How do you guarantee your printer’s scanning capabilities fit seamlessly into your existing digital setup? First, verify the scanner software supports your computer’s operating system, whether it’s Windows, macOS, or Linux. Check for TWAIN or ISIS driver compatibility, especially if you use professional scanning or editing software.

Don’t overlook mobile app support on iOS and Android, which lets you scan on the go. Confirm that the manufacturer provides regular driver updates and ongoing software support to avoid compatibility issues down the line.

Ultimately, look for integration with cloud storage services and document management systems to simplify your digital workflow. Prioritizing these software compatibility features ensures your scanning experience stays smooth and efficient.

Duplex Scanning Capability

Although not all scanners offer it, duplex scanning capability can save you significant time by capturing both sides of a double-sided document in a single pass. This feature is especially vital if you handle high-volume scanning or manage busy workflows, as it eliminates the need to manually flip pages.

When choosing a printer for scanning, make sure to check if it supports automatic duplex scanning to improve your efficiency. While devices with this functionality often come at a higher price, the time saved in processing multi-page, double-sided documents justifies the investment.

If you frequently digitize double-sided paperwork, duplex scanning will streamline your tasks and reduce paper handling, making your scanning process smoother and faster.

Frequently Asked Questions

How Do I Connect a Scanner to a Mobile Device?

You connect a scanner to your mobile device by using the scanner’s app or Wi-Fi feature. Just enable Bluetooth or Wi-Fi, open the app, and follow the on-screen instructions to pair and start scanning quickly.

What Software Is Best for Scanning Documents?

You’ll want Adobe Scan—it’s trusted by over 100 million users for clear, quick scans. It auto-detects edges, cleans images, and converts to PDF, making your document scanning effortless and efficient every time you use it.

Can These Printers Scan Directly to Cloud Storage?

Yes, many printers let you scan directly to cloud storage like Google Drive or Dropbox. You’ll just need to connect the printer to your Wi-Fi and set up the cloud service through its touchscreen or software.

This setup allows you to send scanned documents straight to your preferred cloud account without using a computer. It’s a convenient feature for saving and sharing files quickly.

Just make sure your printer model supports this function, as not all printers have built-in cloud scanning capabilities. If it does, the process is usually straightforward and well guided by the printer’s menu options.

How Do I Maintain My Scanner for Longevity?

Think of your scanner as a garden; you need to regularly clean its glass, update software, and avoid dust buildup.

Keep it covered when not in use, and you’ll nurture its longevity like a flourishing plant.

Are There Eco-Friendly Scanning Options Available?

Yes, you can choose eco-friendly scanners that use less energy and recyclable materials. Look for Energy Star certifications and duplex scanning features to reduce paper waste, helping you scan responsibly while saving resources.

Conclusion

Choosing the perfect printer for scanning is like finding a reliable compass in a sea of options—you want speed, clarity, and ease guiding every scan. Whether you lean toward Brother’s laser precision or HP’s vibrant inkjet versatility, pick a device that turns your documents into sharp, swift digital sails.

With the right printer, you’ll navigate your tasks effortlessly, making every scan a smooth voyage toward productivity and quality.